ACCOUNTS COORDINATOR, SR ( Accounts Payable )

ACCOUNTS COORDINATOR, SR ( Accounts Payable )

SUMMARY: 

Under general supervision Performs Accounts Payable functions following are well defined standard procedures, performs clerical duties of limited scope in support of the accounting function.  Position requires some judgment in application from beginning to end, including resolving issues between Vendors, Suppliers and purchasing department.  Requires a solid knowledge of basic bookkeeping procedures, reconciliation of accounts preparation of reports, but does not require knowledge of accounting principles.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsible for processing, recording and paying amounts owed for purchase orders, expense reports, expense vouchers and other company obligations with appropriate supporting documents.  Receives AP documents: Purchase Orders, Invoices, Receivers & Packing Slips, with supporting documents daily/weekly.Receives and responds to Customer inquiries by phone, email or fax and response to those inquires in a timely manner (8 working hrs or less) daily.Resolve invoice holds, through communication and documentation between suppliers purchase order versus invoice discrepancies with Purchasing and/or the Buyer in a timely manner (8 working hrs. or less)Data entry of AP documents into M2M system daily.Maintains accounts payable, cash disbursement journals, filing systems for both paid and un-invoiced PO receiptsRun weekly check disbursement reports and files hard copies with appropriate supporting documents. Ensures all data input and posting is completed for “Month-end summary reports” in accordance with monthly schedule.Runs Month-end summary reports as scheduled. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.Responsible for answering and directing incoming phone calls, opening and distributing all incoming mail in the absence of normal receptionist or as needed from time to time.Overtime may be required from time to time and must be pre-approved by immediate supervisor. 

Other projects as deemed necessary within the normal job function. 

 

As with all employees this position is responsible to ensure safety controls are understood and maintained at all times including but not limited to his immediate domain of responsibility.

 

PHYSICIAL REQUIREMENT: 

Upper body mobility to push, pull, bend and reach freely 25%

 

Ability to sit for several hours daily while performing 75% of normal job functions with opportunity to stand and walk at leisure.

 

Ability to move freely about workstation and general office area to perform 75% of normal job functions.

 

Hand eye coordination for data entry and filing 75%

 

Ability to communicate effective and professionally with external and internal customers via telephone, fax and email 100%.

 

Ability to lift 10 pounds (2%)

 

EDUCATIONS/SKILLS LEVEL: 

Ability to read and comprehend simple instructions, short correspondence and memos. 

 

Ability to write simple correspondence. 

 

AA degree in Accounting is a plus or equivalent accounting experience, 2-3 years experience in accounts payable with high-level invoice processing

 

Experience with an accounting software system, Made2Manage is preferred

 

Basic knowledge and use of Excel and Word programs.