Accounting Office Assistant

 

Position Summary:

The primary mission of this position is to provide tax, clerical and office support with minimal supervision.

Responsibilities:

- Competent in all general office functions including filing or faxing documents as directed, mailing/shipping and delivering mail, coordinating supplies and delivering as needed. 

- May have primary responsibility for office central filing system and rain others on central filing procedures.  Delivers files as requested.

- Will have responsibility for primary mail room activities, including preparing packages for shipping, tracking packages and receiving incoming shipments/packages, as well as processing ingoing and outgoing USPS items.

- May be responsible for file/office transfers to off-site storage facility, as well as retrieval of items as requested.

- Will be asked to schedule and prepare conference rooms for meetings (including food orders, beverages and clean-up) and assist with special projects as requested.

- Ability to work independently as part of copy center/assembly team and train others on copy center procedures.

- May have data entry duties, and/or provide light word processing back up as needed.

- Main receptionist.

- Works as part of clerical team and provides back up as trained and necessary, per office requirements.

- Assists with stocking work areas.

Qualifications:

- Two or more years of prior clerical experience required, as well as high school diploma/GED.

- Average computer skills necessary, including basic typing/keyboarding skills and familiarity with Microsoft Office Suite.  Minimum 30 wpm typing speed required. 

- Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculators required.

- Strong attention to details and follow through with directions/procedures required; i.e., proofing.

- Able to prioritize work flow and coordinate activities as needed, as well as communicate effectively with others and work in a team environment.

- Requires the ability to lift up to 50 pounds, stand or sit for extended periods of time.

- Position requires the ability to regularly reach above shoulder height and stoop below waist height.  See attached physical Demands and Work Environment Checklist for complete list of physical requirement.

- Will assist with any downtown Chicago office special projects as needed.