Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Bethlehem, Pa

Duration: Contract 3 months to hire

Salary: DOE

 

Position Summary:

Responsible for preparing and processing all accounts payable for the Companies with attention to multiple locations and cost centers.  Responsible for the payment of vendors and the maintenance of accurate and timely records. Prepares and maintains all supporting documents and communicates with the Accounting and Financial Reporting Department.

 

Job Responsibilities:

Date stamp incoming mail on a daily basis to ensure timeliness

Check coding on invoices received from Service Centers and enter invoices

Code all recurring invoices and input key information

Verify invoice approvals and payroll deduction payments (including garnishments)

Prepare invoices for imaging 

Respond to staff and vendor questions regarding payments

Schedule vendor payments made with Corporate Credit Cards

Print computerized checks and process emergency checks as needed

Process manual checks for all ACH payments

Maintain vendor payment schedules and vendor payment files including W-9 forms

Meet monthly closing timetable to ensure all invoices are entered by the closing deadline

Reconcile vendor statements and handle all correspondence involving A/P

Record A/P weekly disbursements in excel spreadsheet

Respond and resolve vendor payment inquiries by phone

Work in collaboration with Accounts Receivable, Detention, Payroll, Driver Settlement, Accounting and Financial Reporting Departments

Provide credit reference information to prospective vendors

Other job-related duties as assigned by manager

 

Job Requirements:

Education:

Minimum of Associate's Degree in Accounting or Business equivalent.

At least 1 year A/P experience. Accounting-related experience a plus

 

Skills:

Proficient in MS Excel, Word and knowledge of a Windows base accounting software

Strong analytical and problem solving skills with proactive tendencies

Must be able to multi-task

Ability to work effectively in a collaborative work environment with co-workers, vendors and other regional employees

Ability to work accurately and quickly under operational deadlines

Strong verbal and written communication skills

Knowledge of General Ledger

Knowledge of standard office equipment including personal computer, printer, fax, copy machines and 10 key calculators