Accounts Payable Technician

TITLE: Accounts Payable Technician

DEPARTMENT:  Finance

REPORTS TO: Chief Financial Officer

STATUS: Non-Exempt 

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The salary is commensurate with the position description and experience.  Benefits include health & dental insurance, life insurance, 401(k) plan, paid time off, and company sponsored functions among others.  The position is located in Gaithersburg, Maryland.

 

Professional Products, Inc. (PPI) is a technology-driven design-build company devoted to excellence in sales and long-term service.  Specializing in advanced video, audio, data, and control systems, we provide a full array of hardware and software solutions for training, broadcast, video on demand, and presentation.  Our customers include federal and state government entities, broadcast and production facilities, corporations and professional organizations, institutions of higher learning, medical and healthcare facilities and the entertainment and leisure industries.  We represent hundreds of manufacturers and employ an experienced “think tank” of account managers, application engineers, design engineers, project supervisors, programmers, system integrators and factory-certified service technicians.  By developing collaborative and strategic relationships with hardware manufacturers and software developers, we are able to design, integrate, and service innovative systems that leverage new hardware and software technology.  Some examples of these systems include: command and control centers, training facilities, television and production facilities, classroom and distance learning centers, presentation and conference rooms, and entertainment and sports venues.  For more information, please visit:  www.professionalproducts.com

 

POSITION SUMMARY:

The Accounts Payable Technician is primarily responsible for ensuring the accuracy of vendor invoices and is responsible for all payments of goods & services. 

 

PRINCIPLE DUTIES & RESPONSIBILITIES:

1. Open and sort mail for accounting department.

2. Matching packing slips from warehouse to incoming invoices from vendors and enter the invoices for payment into Navision.

3. Research and correct invoice vs. packing slip or invoice vs. purchase order discrepancies.

4. Researching credit memos from vendors and enter into Navision.

5. Following up on return orders to vendors to ensure credit has been received.

6. Reconciling and entering utility, insurance and lease payments, all employee expense reports and credit card bills each month.

7. Verifying statements to vendor accounts and researching any differences.

8. Processing and mailing checks for accounts payable.

9. Filing paid entered (open) invoices until payment, AP invoices, accounts receivable daily transactions, and all other departmental filing as assigned.

10. Answering inquiries from vendors relative to payment status.

11. Filling out and faxing credit applications and W-9’s from vendors.

12. Maintain current and new vendor information in accounting system.

13. Process and remit sales tax per jurisdiction (currently MD, VA, DC, WV and NY). Ensure General Ledger Sales Tax Payable accounts are reconciled and accurate.

14. Prepare Sales Tax Payable journal entries for on-time payment discounts and any adjustments to sales tax payable.

15. Maintain and update un-invoiced receipts into accounting system.

16. Process rebate reports, submit rebate applications and track receipt of funds.

17. Process annual 1099 filings; mail to service providers and IRS and prepare accompanying 1096 report for submittal to IRS.

18. Process stop payments as necessary through bank and with vendors.

19. Order and maintain company visa credit cards.

 

Serve as a back-up for the following:Purchasing

 

Other duties as assigned.

 

REQUIREMENTS:

 

The ideal candidate should have the following professional experience and personal attributes:

 

· Must be proficient in MS Office, Adobe Acrobat and fully integrated accounting software Navision experience a plus.

· Must have high level of interpersonal skills to handle sensitive and confidential situations.  Position continually requires demonstrated poise, tact & diplomacy.

· Some analytical ability is required in order to gather and summarize data for reports, find solutions and prioritize work.

· Must be an individual that can multi-task and work well with different personalities. 

· Must be organized and work well under fast paced deadlines.

· Minimum of 3-5 years of experience in the accounting field.

 

 

Professional Products, Inc. is an equal opportunity employer.

 


Applications will only be accepted online at www.professionalproducts.com