Administrative Assistant

Recently named one of the BEST PLACES TO WORK IN LOS ANGELES by the Los Angeles Business Journal, SLGG is one of the largest certified public accounting firms in Southern California.  Established in 1959, the practice has grown to a size of nearly 250 professionals and support staff.  We serve a broad range of clients ranging from individuals to family-owned businesses to public companies of all sizes.  We know our employees are our most important asset.

As a result, we carefully choose our staff based on excellent professional skills, sound business sense, and problem solving ability.  We evaluate all applicants solely on the basis of performance and abilities.  In turn, we provide ongoing training programs, close interaction among partners, staff and clients, a competitive compensation and benefits package, advancement opportunities, and a team-oriented working environment. 

SLGG is currently seeking an enthusiastic, high-energy individual to join our Los Angeles office as an Administrative Assistant. 

Summary:

Performs administrative and secretarial work, sometimes of some complexity, requiring independent judgment for, but not limited to, the Partner/Managers for whom they are primarily providing support.  The duties include, entering time using PACS on behalf of Partners/Managers or department staff, processing billing to specifications and on Firm timeline, processing expense reports, general office functions and performs related work as designated.

 

Essential Functions:

1.  Composes, types or transcribes routine correspondence or other writing duties as required/requested.

2.  Maintains file of correspondence or other records, electronically or in paper.

3.  Maintains control file of all matters in progress for each assigned Partner/Manager.

4.  Maintains procedures that implement operational and/or fiscal policies.

5.  Interprets policies and procedures as established by supervisors.

6.  Drafts financial, statistical, narrative, and/or other reports as requested.

7.  Arranges, participates in, and implements, as directed, conferences and committee meetings.

8.  Signs, on behalf of supervisor, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence.

9.  Performs related duties as assigned by supervisor and department staff.

10.  Screens telephone calls for Partner or Manager as requested.

11.  Answers routine questions and assists clients where possible or routes calls to appropriate staff members.

12.  Schedules appointments and maintains calendars for Partner/Manager, as requested.

13.  Makes travel arrangements, as requested.

14.  Arranges internal and external meetings and conferences; may attend and take minutes.

15.  Gain’s client confidence through responsiveness, accuracy and efficiency.

16.  Receives, reads and routes incoming mail to Partner or Manager as requested/required.

17.  Executes assignments of a confidential nature; requires the ability to keep matters confidential.

18.  Works with Partner/Manager to resolve various issues for clients as requested.

 

Knowledge, Skills and Abilities:

1.  Ability to accurately deal with difficult and complex financial data and handwritten comments.

2.  Ability to make well thought out decisions and effectively multi-task.

3.  Responsible for knowing and understanding the Firm’s service approach, professional requirements and lines of business.

4.  Ability to perform difficult typing duties.

5.  Strong knowledge of Microsoft Office software including Word, Outlook, Excel and PowerPoint and other computer programs.

6.  Outstanding oral and written communication skills.

7.  Excellent customer service skills.

8.  Cooperative and responsive to training, supervision and constructive feedback.

 

Minimum Qualifications:

1.  High School Graduate or Equivalent; some college preferred.

2. Two (2) years of clerical experience, organization, coordination, and performance of duties at a responsible level.

 

Interested in joining our team? Send your resume to our Recruiter at hr@slgg.com and indicate "Your Name, Administrative Assistant" in the subject line of your email. No relocation provided; local candidates only. Equal Opportunity Employer. No agencies please.