Administrative Assistant - L2 - PCA Tax - SG - Boston

Administrative Assistant - L2 - PCA Tax - SG - Boston Deloitte Services LP provides a wide variety of internal support services to the people of Deloitte & Touche USA LLP and its subsidiaries. Areas of opportunity include Human Resources, Information Technology, Marketing and Communications, Financial Support Services and more. As with all the businesses within Deloitte & Touche USA LLP and its subsidiaries, a core set of competencies is associated with each category. An overall understanding of quality client service, the experience to work in multifunctional teams, a strong business acumen and the instinct to think and act globally are essential for advancement within our organization.   General Position Responsibilites: Provide Administrative Support for a group of 9 Partners and Senior Managers in the Tax practice. Position hours are from 8:30 to 5:00 pm with flexibility for overtime - Assistant may be asked to come in before 8:30 am and at times stay after 5:00 pm.   Specific Responsibilites: Prepare Partners' expense reports Answers Partners' telephones Open, modify and change projects Book travel arrangements for group both domestic and international Handle sensitive and confidential information with maximum discretion Compose and produce correspondence, presentation materials Follow through on client and group projects Maintain Partners' calendar Analyze and summarize incoming communications Coordinate and plan all aspects of meetings/conferences Able to routinely handle sensitive/confidential information where the highest level of discretion is expected.  Access to sensitive data Proofread documents for grammar, content and accuracy Responsible for the review and preparation of routine forms and reports (i.e. iAcquire), compilation and analysis of statistical data and assistance in the management of daily office business details including various billings/invoicing/project requests (DPS Deloitte Professional Services) and project tracking, engagement administration which may include spreadsheet design and database management, and bi-weekly time/expense reports.  Update partner/senior manager's contact list using Outlook and/or Pivotal database Typically maintains current and orderly filing of all records including reports, correspondence and updates lists as required.  Maintain proposal/invoice binders Prepares tax returns for mailing and interacts heavily with mailroom staff Maintain significant contact with individuals at senior levels inside/outside the company Make effective decisions in absence of clients Compose memos, letters and communications with little or no guidance Print/File reports Prepare presentations for internal & external meeting as needed Prepare, proofread and submit client invoices Provide back up coverage for other members of her peer group Demonstrate The Positive Alternative philosophy, which includes daily attendance at Connections, and provide outstanding service with a positive attitude.  Focus on taking responsibility and delivering solutions   Candidate Specifications 3-5 years of administrative experience Excellent interpersonal skills and pleasant positive demeanor Must be able to work independently as well as within a team Must be able to manage time with a minimum of direction or supervision Excellent organization skills -ability to create and maintain file system Excellent Word, Excel, PowerPoint and Outlook Ability to exercise good judgment/decision making when necessary Ability to take initiative - assertive and confident Extremely flexible - able to constantly prioritize/reassess multi-functional position Excellent verbal and written communication skills Ability to multi-task in a high-stressed environment Significant attention to detail      About DeloitteDeloitte refers to one or more of Deloitte Touche Tohmatsu, a Swiss Verein, and its network of member firms, each of which is a legally separate and independent entity. Please see www.deloitte.com/about for a detailed description of the legal structure of Deloitte Touche Tohmatsu and its member firms. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. Deloitte LLP and its subsidiaries are equal opportunity employers.