Executive Administrator

Executive Administrator needed in West Palm Beach, FL. Duties / Responsibilities:· Direct support for executives:  coordinating meetings, planning events, and scheduling· Coordinate all travel arrangements, expense reports, and provided personal assistance to key executives· Prepared and maintained documents for ongoing company financial planning meetings· Responsible for monitoring and ordering sufficient materials for office· Heavy calendar management, phones and setting up of meetings and necessary documents · Constant use of spreadsheets, charts and compilation of monthly reports from direct reports· Track and follow up on work-in-progress from direct reports· Support special projects and presentations with preparation of materials and gathering of data from different sources· Handle highly confidential documents and constant interaction with Senior Management and Board of DirectorsQualifications:· A motivated self-starter with strong ability to quickly grasp issues and attend to details while maintaining a clear view of the big picture· Expert managing multiple projects and delivering against deadlines· Resourceful, creative problem solver with the flexibility to adapt to changing priorities while maintaining a positive attitude in demanding situations· Highly organized and efficient in a fast-paced, multitasking environment; able to prioritize effectively to achieve organizational objectives· Skilled professional with ability to ensure highest level of confidentiality and manage time sensitive issues· Minimum 5 years in role · Strong Excel skills Built on more than 30 years of expertise, The Mergis Group is a specialty recruiting firm committed to helping professionals make the best career choices. We connect specialized professionals to leading opportunities that will foster success in their career.