HR-FINANCE ADMIN

Job title: Administrative Assistant  FLSA status: Non-Exempt

Department: Administration   Reports to: HR Director

TO APPLY - PLEASE VISIT  WWW. AGUIRREJOBS.COM


Job Description:

Under administrative review, performs an administrative role for the Vice President of Finance and Human Resource Director as well as other areas within the organization.  Also, plays a large role in the Accounts Receivable aspect of the organization.

 

 

Essential Job Duties:

 

Human Resources

1. Printing, logging and categorizing resumes.

2. Responsible for Affirmative Action logs and maintenance of logs and compliance of OFCCP (training provided).

3. Submittal of correspondence to insurance/benefit providers for new enrollments, changes, terminations as necessary.

4. New Hire and exit processing

a. Creation of Job descriptions via word documents

b. Verifications of employment

c. Offer letters

d. Background checks

e. Termination processing

5. Tracking employee evaluations

6. HRIS and EEO reporting

7. New Employee Training on switchboard and voice mail procedures

8. Reconciliation of benefit invoices

 

Support Vice President of Finance

 

1.  Miscellaneous administrative duties as needed

 

Accounts ReceivableData Entry of daily depositsCoding deposits according to general ledger Create deposit slips accordinglyArrange for deposit into banking facility.

 

  Payroll

1.  Bi-weekly processing of outsourced payroll

2.  General ledger entries pertaining to payroll

3.  Generation of payroll reports to upper management

 

Tracking A/E licenses for the company – (advanced training will be provided for this aspect of the position).

1. Ultimately responsible for all licensing (renewals, new processing, etc) for: 

a. Individual engineers *

b. State Architectural and Engineering licenses *

c. State Building Contractor licenses. This responsibility includes occasional arrangement for testing and travel of our “Qualifier” for these state licenses.

 

Administration Coordination

1. Provide relief coverage when other administrative staff are out of office

2.  New Hire / Termination Processing

a. Ready new desk area with supplies

b. Name plate on wall

 

Essential Job Skills:Computer proficiency in Word and Excel3 years minimum administrative experience in an office setting.Good verbal and written communication skillsExcellent organizational skillsAbility to deal with all levels of managementDetail orientedAbility to lift up to fifteen (15) pounds of weightOffice Machinery:  Copiers, Fax machines, printers, typewriters

 

Employment status – full-time

 

Duration – permanent

 

Education

High School – required

Some College preferred

 

Travel Requirements: - No extended travel.

 

Employment Status – Full Time Employee

 

Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical demands: While performing duties of job, employee is required to stand; walk; sit and use computer in regular course of job; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must meet the physical demands normally required for an administrative position, including sitting for extended periods of time and using a computer for  extended periods of time. Work environment: The noise level in the work environment is usually moderate.TO APPLY - PLEASE VISIT  WWW. AGUIRREJOBS.COM