Human Resources Assistant/Payroll Coordinator

Human Resources Assistant/Payroll Coordinator

 

The Art Institute of California - Los Angeles, located in Santa Monica, is a seeking a Human Resources Assistant/Payroll Coordinator.  We are part of The Art Institute system of schools, America’s leader in creative education that provides postsecondary career-oriented education for the creative arts. We are among a cadre of more than 40 proprietary art colleges within the U.S. – and one of Forbes' 200 Best Small Companies in America to work for (www.edmc.edu). Our school offers accredited Associate degrees in interactive media design, culinary, video production and graphic design, as well as Bachelor’s degrees in interior design, graphic design, media arts & animation; game art & design, video production; interactive media design, and culinary management. Professional faculty, industry-focused curriculum and industry related facilities and equipment keep our school at the forefront of creative education.

 

Our Santa Monica campus is looking for an: Human Resources Assistant/Payroll Coordinator

 

Position Requirements:

•  At least two years of progressive experience providing administrative support in a human resources office.

•  Proficiency in Microsoft Word, Excel and PowerPoint, with some experience in database programs.

•  Excellent organizational, problem-solving and analytical skills, as well as ability to prioritize and handle multiple tasks.

•  Superior communication skills, both written and oral to effectively communicate to all employee levels within the school and company. Professional telephone manner.

•  Experience handling the scheduling of conference calls, meetings and events.

•  Obligation to maintain confidential information with which this position may come into contact, and guard against the unauthorized access to or use of such information.

 

Key Job Elements and Position Summary: 

•  Provides customer service to employees and visitors to the HR Department, including answering payroll and benefit questions.

•  Coordinates orientations, training sessions, meetings, and special events.

•  Prepares, maintains and audits personnel files for completeness and compliance.

•  Performs administrative duties including but not limited to word processing, creating and updating tracking spreadsheets, creating new employee packets, opens and distributes department mail, filing, photocopying, distributing memos, collecting signature approvals on documents, maintaining department forms and information, and ordering office supplies.

•  Assists HR Director and Generalist with payroll as needed.

•  Keeps Intranet Photobook up-to-date.

•  Performs special projects as assigned such as: HRIS data entry, collation of large documents, data checking, etc.

 

Our generous full time employee benefits package includes:

•  Medical, Dental & Vision plans

•  Vacation, Personal, and Sick Time

•  Approx. 12 Holidays per Year

•  Life & AD&D

•  Short Term Disability

•  401K w/company match

•  Tuition Assistance

•  Employee Assistance Program

•  Supplemental Insurance options



For consideration write “HR Assistant/Payroll Coordinator in the subject line of your email, or written prominently in your faxed submission. 

 

Fax or email resume and cover letter to:

 

The Art Institute of California – Los Angeles

Attn: Human Resources

2900 31st Street

Santa Monica, CA 90405-3035

Fax: (310) 314-6195

E-mail: aicalahr@aii.edu

No phone calls please

 

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