Professional Secretary/Executive Assistant

Professional Secretary/Administrative Assistant to Busy Entrepreneurial Couple. Candidate must be a task oriented self starter who can work independently. Strong organizational & communication skills are a must. 

Job Purpose:

Enhances effectiveness & efficiency by providing clerical, organizational and management support.

Duties:

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

 

* Coordinates and facilitates communication with Accountants, Bookkeeper, Attorney, Clients, Employees, and other professionals. 

* Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.

* Maintains schedule(s) by maintaining calendars for administrative personnel; arranging meetings, conferences, teleconferences, and travel.

* Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.

 

* Prepares reports by collecting information.

* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

* Keeps equipment operational by following manufacturer instructions and established procedures.

* Secures information by completing database backups.

* Provides historical reference by utilizing filing and retrieval systems.

* Maintains technical knowledge by attending educational workshops; reading secretarial publications.

* Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

Administrative Writing Skills, Reporting Skills, Verbal Communication, Scheduling, Microsoft Office Skills, Professionalism, Confidentiality, Organization, Travel Logistics, Typing, Supply Management.

 

Requirements: 

*  Two years plus of Secretarial/Administrative Assistant Experience with Strong References.

 

*  Associates degree or equivalent military experience.

 

*  Flexibility of schedule to work additional hours, evenings, or occasional weekend days as job demands require. Some travel may be required as well.