Staff Accountant/ Administrator

Position Purpose:

 

Assist the division manager in the collection and dissemination of divisional operating results.  Provide administrative support to branches and branch administrators in daily operations, including administrative issues, training, and technology.  Prepare and review financial statements.

 

 

PRINCIPAL ACCOUNTABILITIES:

 

1. Communicate to the division corporate standard operating procedures.

2. Train new hires in the division on corporate standard operating procedures where applicable, in day to day financial activities.

3. Provide administrative assistance to the division such as job scheduling, help in bid preparation, and special projects.

4. Reconcile monthly backlog report to corporate financial statements.

5. Reconcile job cost operating results to corporate financial results and make necessary adjustments.

6. Review the division’s suspense accounts and balances and resolve outstanding items.

7. Review the division’s balance sheet and reconcile the accounts.

8. Assist the branches in recognizing P & L expense monthly for prepaid expenses.

9. Assist the branches in monthly reconciliations of inventory where appropriate.

10. Coordinate with the internal audit department the establishment and tracking of approved repair accruals.

11. Assist the branches with taxable jobs where appropriate.

12. Oversee the division’s monthly A/R Branch Administrator bonus analysis.

13. Monitor A/R at all branch locations and assist in collections of accounts.

14. Assist in calculation of special checks for employees, such as layoffs and underpay that are cut at branches.

15. Oversee all union master agreements and thorough understanding of specifications included in union bargaining agreements.

16. Oversee and assist in all union audits by gathering information on employees and meeting with union representatives to ensure payroll has been reported accurately.

17. Review general accounts payable and identify old payables.

18. Review general ledger financial statements including preparation of journal entries.

19. Reconcile monthly reports detailing A/R, collections, backlog, and sales.

20. Assist Division Manager with preparation of budgets and forecasts.

 

 



QUALIFICATIONS:

 

· Bachelor’s Degree - Accounting/Finance preferred

· 2 - 4 years experience with understanding of A/R, A/P, P/R, and G/L through financial statement preparation and analysis

· Strong PC skills, knowledge of CGC system, and Microsoft office products

· Good Communicator with ability to deal with a variety of situations at the branches

· Good organizational skills

· Ability to travel occasionally (25-40%)