Administrative Assistant/Bookkeeper

Octagon is the premier global sports and entertainment marketing division of The Interpublic Group of Companies, one of the world's largest advertising and marketing communications groups.

Octagon's Norwalk, CT office is seeking an administrative assistant. This position provides administrative and financial support for both the Merchandising and Creative Divisions of MNA. Responsibilities include maintaining project level revenue and expense data. This position reports the heads of the Merchandising and Creative divisions.

Responsibilities and Duties:
Maintain a database of all invoices, expenses against those invoices and actual revenue Process invoice requests and the corresponding vendor invoices Follow up on any issues that arise: i.e. incorrect billing codes, past due vendor invoices, SOX confirmation letter, etc. Issue internal project numbers, preparing 2 folders for each job Enter job numbers and budgets into the data base File completed job folders Send out UPS packages, as needed Make travel arrangements Process credit card payments with Accounting Send UPS packages Coordinate vendor meetings with team Cover front desk

Required Qualifications:
College degree with a background in bookkeeping/accounting or an equivalent required; 2+ years of relevant work experience necessary; Proficiency in MS Excel and Word required; Experience with Microsoft Dynamics SL a plus; Must be extremely detail-oriented, thorough, organized, and have strong communications skills; Must posses ability to work independently and process information in a timely manner.

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Octagon is an Equal Opportunity Employer.