Administrative Assistant- Cause Coordinator

American Heart Association Administrative AssistantWhat's your motivation? Opportunity. Creativity. Contribution. It's all part of working for the American Heart Association---where you can contribute professional growth with personal fulfillment. So if you're considering a rewarding career, consider the American Heart Association. We have an excellent opportunity for an Administrative Assistant in our Los Angeles office.Under general supervision, the Cause Coordinator will ensure the success of various affiliate-wide projects for the Cause Initiatives through effective organizational, administrative and marketing activities. Essential Functions1. Coordinates regular cause-related reports' Assists in preparation of various reports for the National Center' Pulls regular Siebel reports (including but not limited to):o City Goes Red sponsor reportso Wear Red Day reportso Other Go Red activity reportso Start! sponsor reportso Power To End Stroke sponsor reports2. Coordinates Cause Intranet Site' Prepares cause materials to be posted to the siteo Puts the materials into CMAPP format and posts materialso Maintains site and posts regular updates3. Maintains cause-related information on the Affiliate Shared Drive (S)4. Prepares cause-related information for Weekly Development Updates' Sets up information with hyperlinks to documents on the S drive5. Assists in the development of Cause Marketing Materials and E-Mail Templates6. Education and Training Assistance' Assists Director, Cause Marketing, with preparation of presentations' Schedules meetings and staff trainings as directed.' Assists with meeting preparation, set-up, ordering of food when necessary.' Prepares presentations for division use, as directed.7. Coordinates logistics for AHA participation in Affiliate-wide or national conferences that highlight the cause initiatives (i.e., Governor's Conference)' Coordinates ordering of materials, recruitment of staff and volunteers, set-up, tear down, and works with other organizations or management companies as necessary.8. Coordinates and Tracks Cause budgets' Under the direction of the Director, Cause Marketing, coordinates the development of local cause budgets and tracks expenses on a regular basis.9. Assists with Start! Fit-Friendly Application Process' Receives applications, posts them to O drive, sends acknowledgement e-mails to contacts, and reviews applications for completeness10. General Administrative Responsibilities' Stays abreast of various AHA programs to aid in integration with Cause Initiatives.' Replies to general internal correspondence and inquiries as appropriate.' Prepares expense reports and/or vouchers when requestedMinimum Qualifications' Highly effective written and verbal English communication skills' Ability to motivate self and others ' staff and volunteers ' towards achieving outcomes timely and effectively.' Ability to take initiative and prioritize multiple projects and action items.' Ability to work outside regular business hours as required.' Ability to travel both locally and occasional overnight travel as required.' Highly effective interpersonal and customer service skills.' Demonstrate strong 'team player' attitude.' Ability to maintain a high level of integrity and confidentiality.' Detail oriented, accurate, precise, and maintain accurate filing/computer systems.' Capable of managing multiple projects, tasks and resources. Qualifications' Highly effective written and verbal English communication skills' Ability to motivate self and others ' staff and volunteers ' towards achieving outcomes timely and effectively.' Ability to take initiative and prioritize multiple projects and action items.' Ability to work outside regular business hours as required.' Ability to travel both locally and occasional overnight travel as required.' Highly effective interpersonal and customer service skills.' Demonstrate strong 'team player' attitude.' Ability to maintain a high level of integrity and confidentiality.' Detail oriented, accurate, precise, and maintain accurate filing/computer systems.' Capable of managing multiple projects, tasks and resources.Education & Work Experience:' Bachelor's degree (preferred) or equivalent work experience ' Minimum 3 years of work experience, marketing experience preferredProficiency in MS Word, Publisher, Excel, PowerPoint and a form of customer contact software required; web design and graphics software desiredAttracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Visit www.americaheart.org/careers and click 'benefits' for more information.EOE M/F/V/D