**CME - Meetings Coordinator**

CMPMedica ( http://www.cmpmedica.com/) is a leading global provider of healthcare media, information, and education for the medical industry.  Our vast portfolio of products and services serves the needs of general practitioners, specialist doctors, pharmacists, and patients, through a comprehensive list of journals, magazines, directories, electronic databases, websites, and face-to-face meetings. 

 

Job Description:

CMPMedica’s CME (Continuing Medical Education) Group ( http://www.cmellc.com), has an immediate opening for a Meetings Coordinator in our Jersey City, NJ office.  This person will assist and support all aspects of the Meetings Department, with special emphasis on coordination of live meetings and company travel arrangements.

 

Responsibilities:

· Administrative tasks, correspondence and tracking are necessary.

· Research venue availability for meetings, negotiate contracts, compile bids once received and request contracts for hotel sites chosen.

· Make logistical arrangements for meetings, including room setup, A/V, F&B guarantees, equipment, etc. and resolve issues that arise.

· Work with various outsourcing companies hired to execute meetings. 

· Process billing by coding invoices and verifying expenses.

· Create meeting packets and conduct pre-conference meetings with travel staff. 

· Work with staff and presenters to secure travel arrangements.  Verify and code all invoices that are travel-related. 

· Position involves intricate planning, good detail, and follow-up.

· Some travel is required.

 

Qualifications:

· B. A. degree or college related degree.

· 3+ years of event experience, meetings planning or hotel experience.

· Contract negotiation a plus.

· Proficient in Microsoft Office.

· Ability to collaborate with internal team members.

· Must be very organized.

 

To apply, please email your cover letter and resume to: cmpcareers37@cmp.com

 

CMPMedica offers over 30 years of medical industry experience and employs over 1,400 people in 29 different countries.  We are the healthcare media division of United Business Media ( http://www.unitedbusinessmedia.com/), a leading global media company of news distribution, media, and specialized information services.  CMPMedica offers a competitive salary with excellent benefits which include: medical, dental, vision, retirement plan, tuition reimbursement, paid time off, and more!

Equal Opportunity Employer.