Conference Coordinator

Small, unique company seeks positive, motivated, detail-oriented and organized individual to assist in the production and administration of business conferences and events.

 

Company: Renaissance American Management, Inc.

 

Location: Tyler, TX 75701

 

Salary/Wage: Starting out at $12/hr plus profit-sharing; Salary commensurate with experience

 

Status: Part Time or Full Time (up to 35 hours) until June 30, then Full Time Employee thereafter

 

Education Level: Associates Degree (or equivalent work experience)

 

Job Category: Advertising/Marketing/Event Planning Finance and Healthcare

 

Job Title: Conference Coordinator

 

Start Date: Immediate

 

Responsibilities:



 

-  Manage in-office conference administration procedures

-  Manage the database

-  Manage and update the website

-  Communicate with conference speakers and sponsors to compile documents and produce a conference documents book

-  Assist in hotel and AV contract negotiations

-  Manage audio/visual, food, beverage, and room setup

-  Prepare and design promotional materials

-  Manage and prepare conference supplies

-  Manage details of the conference off and/or on-site (ability to travel is preferred but not required).

 

Requirements:



 

-  Experience in the event planning/coordinating industry is preferred, but not required.

-  Must have good written and verbal communication skills

-  Ability to travel nationally and internationally is peferred but not required--about 5 weeks total over the course of a year - some paid weekends included

-  Ability to prioritize and multi-task and to work under tight deadlines

-  Attention to Detail

-  Proficiency in the following programs:

o  Microsoft Word

o  Microsoft Access

o  Microsoft FrontPage

o  Microsoft Excel

-  Must be open to additional side projects

 

Benefits include:

 

-  Profit Sharing

-  Health Insurance

-  Flexible Hours