Executive Administrative Assistant

Integrated Merchandising Systems (IMS) is a full-service marketing agency specializing in creative concept development, account management, procurement, warehousing and fulfillment for major brands and retailers. Our primary focus is in Point-of-Purchase/Point-of-Sale (in-store promotional signage and displays) and Branded Merchandise (apparel, gifts, and promotional incentive items).

Visit us at: www.imsfastpak.com


IMS is wholly owned by Omnicom Group (NYSE: OMC), a strategic holding company that manages a portfolio of global market leaders operating in the disciplines of advertising, marketing services, specialty communications, interactive/digital media and media buying services. Omnicom is the largest conglomerate of Marketing, Advertising, and Corporate Communication Firms. www.omnicomgroup.com


IMS is currently seeking an Executive Administrative Assistant for our corporate location in Morton Grove, IL. This position will report to and support the Vice President.

The administrative job duties and responsibilities include:
• Coordinate accounts as noted by Vice President
• Manage changing calendars and itineraries. Coordinate business travel-including flights, hotels and meals.
• Organize and consolidate various forms of data for reports and presentations. Work with area Vice President and New Business Director to prepare presentations.
• Research, organize, coordinate, and support all logistics for meetings. This may involve both internal and external participants, using both internal conference rooms and outside facilities.
• Distribute Mail
• Maintain files
• Answer phones
• Trace client orders
• Data entry
• Maintain database records
• Job Management System Coordinator: JMS Maintenance (Agencies and Clients), Facilitate JMS programming requests, and Production/Account specific updates
• Production Traffic Coordinator: Route artwork and samples, Schedule pickups and deliveries, and Assist in compiling the monthly production reporting


This position requires 2-3 years of experience working in a support or administrative role with an Associate’s degree, or higher, preferred. Proven organizational, planning, and analytical skills required. Excellent verbal and written communication skills required. The ideal candidate will be professional, flexible, and a team player. The individual must be skilled at obtaining, organizing, analyzing and presenting information. Must be proficient in Microsoft Excel, PowerPoint, and Word. Accuracy and attention to detail is extremely important. The ability to prioritize workload, meet deadlines, and a desire to work in a fast-paced environment is essential to this position.

**Please include salary requirements in Resume or Cover Letter.

E-mail or send resume (SUBJECT: AdmAssistant03) to:

Recruiter@IMSfastpak.com

IMS, Attn: Human Resources
8338 Austin Avenue
Morton Grove, IL 60053

IMS is an Equal Opportunity Employer
Please no phone calls or recruiting agencies