Meeting Coordinator

Cadent Medical Communications is a complete strategic marketing and medical education resource building advocacy for our clients' products and services. We are looking for an experienced Meeting Coordinator to provide meeting and event support.

Description of Duties:Creates meetings/events in registration system (Reg123) Manages extranet Manages registrations via phone, fax and internet Recruits for attendance via fax, phone and internet Creates, prepares and sends various meeting correspondence including invitations, welcome materials, travel confirmation,etc. Liaises with meeting attendees and faculty to ensure accurate travel, hotel and ground transportation arrangements Research restaurant options and negotiate contracts Assists account services in various pre, during and post meeting activities Provides weekly attendance updates to account services Creates and prepares all on-site materials (for attendees) for printing including sign-in sheet, syllabus, and evaluations/request forms, etc. Pack and ship needed material before meeting Reviews all action requests for related meeting Liaises with restaurant manager to ensure accurate food & beverage, meeting room setup and AV arrangements are secure Liaises with ground company to ensure accurate arrival and departure arrangements to and from the airport for speaker Responsible for securing AV needs for program Responsible for securing on-site staff or travel as needed Budget reconciliation, expense reimbursements and honorarium Program reconciliation in conjunction with CME Department Miscellaneous projects that come up regarding meetings

Minimum Requirements:High school diploma required College degree or some college preferred 1 - 2 years meeting and event planning experience Proficiency in Microsoft Office applications Ability to travel is required

Key Competencies for the Position:Communication: Communicates clearly and succinctly in a variety of communication settings and styles; practices attentive and active listening; flexible and adaptable. Organizational Skills: Can marshal and use resources (people, funding, material, support) effectively and efficiently; can perform multiple tasks at once; arranges information in a useful manner. Process management: Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient work flow; knows what to measure and how to measure it; gets more out of fewer resources. Attention to Detail: Produces accurate work, even when under pressure; checks the accuracy of information before using it or passing it onto others; does what he/she can to uphold the company's promise of 'Flawless Execution.' Priority Setting: Spends time and the time of others on what is important; quickly zeros in on the critical few and puts the trivial aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks for self and others; exercises independent thinking and judgment. Strong Customer Service Focus: Focuses on the needs and goals of external and internal customers.