Office Manager/Executive Assistant, Mid-Town PR Firm

OFFICE MANAGER/EXECUTIVE ASSISTANT


Responsibilities include:Assistance to President   General administrative assistant duties (answering phones, scheduling meetings, maintaining busy calendar; mass mailings) Vendor management (copier, postage, phone, car service, IT, etc.) Preparing and tracking monthly expenses and retainer invoices Reconciling credit-card statements against final expenses, monthly Travel (reservations, itineraries, etc.) Database management (FileMaker Pro knowledge a MUST) Supervision that appropriate forms are routinely completed Stocking supplies as needed Daily shipping/DHL pick-up supervision General Accounting details (sending out checks, interacting with company accountant, occasional basic tax forms) Payroll (Paychex) management 401K and Medical/Dental Health management (for all enrollments, terminations, etc.)


WE ARE LOOKING for someone with a defined track-record with Office Management (who knows Quickbooks and Paychex and 401K Management), not someone looking for a career path change. Please have strong Office Management skills but also willingness to multi-task and work as Executive Assistant. If you cannot handle both or are not interested in blending these roles in one position, please do not apply.  Thank you!

Required  knowledge/experience:

MS Office (Outlook, Word, Excel)

5 Years Office Experience

Filemaker Pro

Typing proficiency

Calendar management

Excellent organization Skills

Excellent phone Skills

Min. 2 years office experience

 

We Offer:

Excellent benefits (401K, Health & Dental)

Competitive Salary

Year Round early Fridays (2PM Dismissal)

Bi-Weekly Manicures

Friendly, professional environment

 

Please send resume, cover-letter and (very important) salary requirements to cciofficejob@gmail.com with the subject “Office Manager”