Senior Communications Coordinator

Bayer HealthCare is committed to discovering, developing and marketing novel therapies and treatment programs that improve lives and create a better tomorrow for people around the world. An opportunity in BHC Global Communications for a Senior Communications Coordinator is currently available at our Tarrytown, NY facility. Position will be responsible for coordinating and administering a variety of functions that help BHC and Bayer HealthCare Pharmaceutical Communications enhance the image of the company and its products in the community and among employees and through the media. Responsible for providing a high level of administrative support to the Vice President, Communications and Public Policy (Bayer HealthCare and Bayer HealthCare Pharmaceuticals North America) including managing and tracking the BHC Communications budget, coordinating and active involvement in preparation of written communications. This person will work in a highly confidential environment with little supervision. Includes fielding and directing/forwarding calls from the media (triage) and individuals in the community. This position requires understanding, assessing and independently handling calls and project follow up to timely resolution.1. Provide high level administrative and project support to Vice President, Communications and Public Policy and others in department: typing, filing, PowerPoint development, meeting arrangements, scheduling, travel arrangements, expense reports etc.2. Triage VP’s e-mail correspondence. Follow up on budget administrative requests, highlight messages needing immediate action, follow up on projects/deliverables as directed by VP3. Track all expenses for BHC Communications cost centers through the year: monitor monthly budget reports from Finance to ensure budgets are on target for spending; handle invoices in a timely manner through the RPS, SAP System and Accounting; ensure payments made by Accounts Payable (AP) are recorded against the budget in the correct timeframe (i.e., financial quarter); ensure monthly accrual estimates and invoices are submitted in a timely manner to Finance and AP, respectively. 4. Liaise with and help manage outside agencies and other vendors providing direction when appropriate.5. Actively represents manager in meetings with customers / clients when necessary. 6. Prepares reports and other documents, using independent thought and a thorough understanding of key information elements needing to be communicated.7. Takes responsibility for the progress of small to medium projects, which include multiple components and determines milestones and deadlines (may pull together a unique project team that has the necessary knowledge and perspective to resolve the specific issue).8. Hires temporary administrative staff when work load requires it. Work Interactions:1. Executive Level of Bayer HealthCare and Bayer HeathCare Pharmaceuticals2. Bayer Corp, Bayer HealthCare, Bayer AG, global counterparts3. External customers/vendors, internal employees, Finance and Accounts PayablePosition Requirements:1. Must be flexible, proactive and act on own initiative 2. At least 5-7 years work experience in high-level administrative support for senior level executives, additional experience in event management, communications or other related area preferred.3. Associates Degree required, or equivalent level of experience; Bachelor’s Degree preferred.4. Outstanding organizational, verbal, written and interpersonal skills 5. Strong computer skills (High competency in Lotus Notes, Microsoft Word, Excel, Powerpoint and internet research is required)6. Able to manage multiple tasks and responsibilities.7. Uses independent judgment to plan, prioritize, and organize diversified workloads for self and other individuals. 8. Mature judgment and creativity are helpful when dealing with technical and non-technical problems; cross-cultural sensitivity important. Bayer HealthCare is an equal opportunity employer, embracing diversity throughout our global workforce. Bayer offers a comprehensive benefits package, tuition reimbursement and competitive salaries. .