Senior Publications Director

GENERAL: 

Responsible for the integrated position obligations or duties that include program and account management and publication operations.  Interaction with external customers (clients and authors) and internal team (Account Management, Program Management, Creative Services, and Medical Affairs) to maintain efficient service, improve the quality of products and processes, and evaluate results in terms of customer satisfaction and profitability.

 - Serves as key day-to-day contact for client, author, medical director, writer, and other HLS team members

- Develops external communications with clients, authors, vendors, and others

- Participates in publication plan development with clients and team members

- Partners with authors and clients to develop content (and certification when required)

- Supplies medical writers with scientific literature for research and reference management

- Attends client meetings to determine project scope

- Consults with client and team on budget and schedule development

- Schedules and facilitates kick-off and close-out meetings

- Works with all internal and external teams to maintain budgets, schedules, and procedural consistency

- Anticipates and proactively communicates project next steps to teams with a projection of the possible impact on other projects

- Initiates timely internal/external reviews and approvals for project components

- Maintains budgets and consistently reviews project specifications to identify and report changes in project details/scope or the need for staffing increases

- Monitors budgets weekly and report all changes to the team

- Reviews monthly finance and other management reports to identify specific problems and potential solutions; provides feedback to internal team members

- Works on project reconciliation with Account Manager

- Maintains a file of freelance/independent contractors/temporary staff and author data sheets, W-9 forms, and disclosures

- Processes check requests, which include writer and journal/publisher invoices

- Liaises with Program Management to establish sponsorship/accreditation needs relevant to the completion of CME-certified project components

- Identifies problems and determines solutions, immediately notifies supervisor