Administrative Associate

Provide Administrative support to the Herndon Supply Chain Management (SCM)/Subcontracts staff as well as backup support to the STO administrative and program management staff. Perform a wide variety of administrative tasks in support of the division environment as described below: -Establish and maintain subcontract files -Ensure files are in compliance to government requirements -Attend SCM training courses -Provide backup coverage to SCM to generate purchase orders and process invoices -Use Microsoft applications for the generation of presentations, charts, tables, spreadsheets, reports, correspondence and memoranda with speed and accuracy -Assist with purchase request generation, invoice distribution, and cost transfers -Ship and Receive packages through carriers -POC for vendors and delivery of ordered equipment and supplies -Operate office machinery including personal computers, copier machines, fax machines, calculators, etc. -Gather, compile and prepare data into a variety of formats including networking to expedite work and projects -Assist the division staff with proposal generation -Assist with travel arrangements, review expense reports for off-site personnel -Route forms and/or documents for approval and processing -Proactively anticipate and manage time -Assist with visitor escort and interviews -Assist in the arrangement of hospitality/catering for meetings -Assist in the coordination of activities such as social events, meals, coffee, and group meetings -Provide backup telephone coverage -Assist with distribution of received hardcopy mail -Send and receive faxes and make copies -Prepare and assemble packages to send via overnight courier or postal -Assist in maintaining conference room schedule -Set up teleconferences -Assist Facility staff as required -Serve as a back up for full-time receptionist -Perform other duties as assigned Required Skills: -4 years of current experience in a related field. -Ability to obtain a TS/SCI security clearance -Candidate must have excellent written, verbal, and interpersonal skills and must exhibit discretion, courtesy and sound judgment -Ability to deal with company sensitive subjects with confidentiality -Demonstrated proficiency in Microsoft Office software (Word, Excel, PowerPoint), and Lotus Notes -Work with minimal supervision -Ability to handle support requests from multiple sources -Ability to work in a fast past environment -Flexibility with work schedule and assignments -Knowledge of government contracting environment Desired Skills: Knowledge of JAMIS, IXOS, and ISAMS. Required Education(including Major): High School or equivalent Raytheon is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. To Apply for this position, please CLICK HERE ©2008 Raytheon Company. All rights reserved. Raytheon is an equal opportunity and affirmative action employer and welcomes a wide diversity of applicants. U.S. citizenship and security clearance may be required.