Administrative Office Assistant

Administrative Office Assistant Battelle, a world class leader in science and technology discovery,is seeking an administrative assistant for it's Corporate Philanthrophy office. Position Responsibilities 1. Identifies issues to be addressed directly by manager and handles routine actions on behalf of the manager; determines disposition of other matters and forwards to appropriate staff. Communicates with community, management and staff while providing clear, concise and accurate information. Interacts with and assists others to resolve moderately complex inquiries, complaints and requests. 2. Prepares and edits documents and reports requiring excellent technical skills, as well as, excellent spelling and grammatical capabilities. Obtains appropriate approvals and signatures. 3. Organizes and prioritizes work; maintains personal calendar for manager; schedules meetings, appointments and conferences; makes travel arrangements; prepares expense reports. 4. Maintains accurate, complete and current files. Sorts, files, locates and retrieves materials, both electronically and manually; maintains confidential files. 5. Receives, sorts, processes, screens and routes mail to appropriate parties; handles classified or business sensitive mail using appropriate security measures. 6. Copies, assembles and collates documents manually or using office equipments; distributes reports; prepares mass mailings; maintains office equipment or requests repairs; orders supplies. 7. Accesses Internet and Intranet to research collect and assemble information for use by others; prepares charts, graphs or tables. 8. Maintains appropriate awareness of Battelle and group objectives. 9. Develops and maintains databases, completes standard forms, keeps manuals current. Required Qualifications 1. Excellent written and verbal communication skills. 2. Excellent word processing and computer skills; familiarity with Microsoft Office software packages (Word, Excel, PowerPoint) and grants management software. 3. Ability to sit for extended periods and operate electronic equipment. 4. Excellent English language, composition and grammar communication skills; basic math and business etiquette skills normally acquired through completion of high school or technical school with business office education; associate degree in business preferred. 5. Excellent interpersonal skills including patience, flexibility, consideration, discretion, tact, confidence, self-reliance, initiative, adaptability and effectiveness in dealing with high level management and community stakeholders.