Executive Administrative Assistant

Description:Eaton Corporation-Aerospace Operations located in Costa Mesa, CA has an opening for a Executive Administrative Assistant. This position assists the Plant Manager in day-to-day operation of business including but not limited to: appointment scheduling, evaluating telephone calls for purpose and urgency, making travel arrangements, demonstrating proficiency in Microsoft Office programs and Oracle operating system.ESSENTIAL FUNCTIONS: Manages supervisors calendar and independently schedules appointments.Prepares memorandums outlining and explaining administrative procedures and policies to supervisors and monitors compliance.Directs preparation of records such as agenda, notices, minutes and resolutions for corporate meetings.Manages the flow of information internally as well as at the division and corporate levels.Specifically BSC (Balanced scorecard, slides, and e-room management)Creates and maintains database and spreadsheet files.Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.Screens incoming calls and correspondence and responds independently when possible.Arranges conference calls.Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.Composes and inputs routine correspondence and formal presentations using Microsoft Office.Organizes and maintains file system, and files correspondence and other records.Greets scheduled visitors and conducts to appropriate area or person.Conducts research, and compiles statistical reports. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.Makes copies of correspondence or other printed materials.Prepares outgoing mail and correspondence, including e-mail and faxes.Orders and maintains supplies for self and supervisor.Coordinates receptionist duties ensuring coverage between 7:30 AM to 4:00 PM. Perform other duties as assigned. If interested, please apply online at www.eatonjobs.com indicating salary requirements/history. No phone calls or 3rd party vendors please.Qualifications:Education and/or Experience - Bachelors degree (B.A.) from four year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Advanced PC skills in Microsoft Office including PowerPoint.Language Skills - Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.Mathematical Skills - Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.Reasoning ability - Ability to solve practical problems and deal with variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.Salary/Benefits: > $25,000Eaton's comprehensive benefits package - medical, dental, vision, life insurance, disability, retirement savings plans and more - offers flexibility, choice and value. We know that, as a significant part of Eaton's total compensation package, good benefit plans are important to employees and their families. Flexible Benefits Help Employees Find Coverage Thats Right for Them Including:*Medical*Dental *Vision *Life and AD&D Insurance *Disability*Flexible Spending Accounts *Total Retirement Resources *The Eaton Personal Pension Account *The Eaton Savings Plan (ESP) and Eaton Personal Investment Plan (EPIP *Finding the Balance with Work/Life Programs. *Employee Assistance Program (EAP) *Wellness Programs and Concierge Services *Adoption Benefits *Holidays*Leaves of Absence *Paid Vacation*Tuition ReimbursementJob Location: Costa Mesa, CAJob Number: RUSAEATON2129-594900Company URL: http://www.eaton.comCompany Profile:Eaton Corporation is a diversified industrial manufacturer with 2007 sales of $13.0 billion. Eaton is a global leader in electrical systems and components for power quality, distribution and control; fluid power systems and services for industrial, mobile and aircraft equipment; intelligent truck drivetrain systems for safety and fuel economy; and automotive engine air management systems, powertrain solutions and specialty controls for performance, fuel economy and safety. Eaton has 64,000 employees and sells products to customers in more than 140 countries. For more information, visit www.eaton.com Status: Full Time, Employee Job Category: Administrative/Clerical Relevant Work Experience: 2+ to 5 Years