IV Sr Secretary (06-64)

Position Description:

This position is located in the Los Angeles Office of Lincoln Laboratory and will encompass a range of skills from the Senior Secretary. The candidate must be able to work independently with minimal supervision and perform all secretarial/administrative and security tasks. These tasks include: organizing the operations of the new office; composing and typing correspondence; preparing, editing and proofreading reports from drafts; preparing viewgraphs; creating databases as needed; creating and maintaining spreadsheets as needed; scheduling travel arrangements for Lincoln personnel. Will assist in the preparation of expense reports; set up and coordinate arrangements for meetings including escorting visitors; maintain an electronic calendar; transmit and receive messages via electronic mail; and maintain the office’s hardcopy and electronic files in an up-to-date order. Will Interact over the phone and by email with government sponsors and the main Lincoln facility. Will handle and store classified material. Must be willing to learn facilities security office procedures. Will take on a major role in organizing and helping to run meetings and sponsor briefings. Will coordinate Lincoln and sponsor use of the conference room facilities.Requirements:High-school graduate or equivalent with at least 2.5 years of experience. Post-high-school education will count toward experience. Experience with word-processing (Microsoft Office, including Word, PowerPoint, Excel) and technical typing is required. Experience composing web documents is strongly desired. The ability to use LLDocs to organize and catalog presentations is also desired. Knowledge of Laboratory procedures and SAP is desired. Must have excellent interpersonal skills and be able to perform tasks with minimal supervision. Must be able to take initiative, prioritize and handle multiple concurrent tasks. Must possess a conscientious approach to work, mature judgment, self-confidence, and the ability to work and interact cooperatively with Laboratory and sponsor personnel.