Office/Project Manager

Overview
Reporting directly to the Senior Vice President, Safety, Operations and Infrastructure (SO&I), the incumbent is responsible for providing managerial support and assistance to the Senior Vice President, SO&I as key initiatives are processed and for ensuring the smooth and efficient communication within the division and coordination of numerous activities within SO&I.

Responsibilities
The Senior Vice President, SO&I needs efficient planning and monitoring of the SO&I workload. The functions held by the Office Manager, SO&I will be twofold:

1/. Managerial duties: Assist the Senior Vice President, SO&I in the preparation of his outputs; ensure appropriate coordination and collaboration between staff in the Division; help define and monitor the Division team’s deliverables; facilitate effective Senior Vice President, SO&I’s communications; act as liaison between the Senior Vice President, SO&I and his management team, specifically in the regions.

2/. Substantive matters: Advise the Senior Vice President, SO&I and his management team, as required, on the content and preparation of reports, notes and letters; liaise with the internal and external stakeholders in relation to the programme of work of the Division; prepare and oversee the Senior Vice President, SO&I’s agenda of internal and external meetings and events, in close coordination with relevant colleagues.

 
Specific tasks:
Lead, motivate and develop the administrative team providing support to the Senior Vice President, SO&I and the rest of the division;

Harness and co-ordinate expertise and action across the Division, including the regions, in developing strategic responses to current issues and challenges;

Assist in identifying emerging external strategy and policy issues, as well as internal operational and management issues;

Ensure efficient planning and coordination of meetings and events and liaise with relevant parties to prepare briefings;

Provide management oversight and quality control of processing of the Senior Vice President, SO&I's  incoming correspondence (internal and external);

Participate in the meetings of the Division and provide, as required, technical and substantive support;

Co-ordinate and implement effective internal communication.

Requirements

University degree in Business Administration, Engineering or relevant discipline;

Minimum of five years experience in a similar role, preferably in a multinational company;

Team oriented with a proven capacity to work autonomously and effectively, in a cross-functional, multi-cultural environment and with people at all levels within and outside the organisation;

Proven organizational, analytical, project, administrative and interpersonal skills: proactive, flexible and dynamic individual who can quickly adjust to rapidly changing priorities;

Demonstrated capacity to work within limited timeframe: The ability to work to strict deadlines and the ability to remain focus under pressure are paramount to this challenging role;

Excellent PC skills, particularly MS Office;

Excellent communication skills (spoken and written) in English; knowledge of other languages an asset.

Candidates must possess and exhibit the following core IATA values:
Be people and team oriented, focused on results, embrace innovation and change, and demonstrate leadership and personal integrityAll applicants should apply online at http://careers.peopleclick.com/careerscp/client_iata/external/gateway.do?functionName=viewFromLink&jobPostId=1815&localeCode=en-us