Document Control Specialist/Administrative Assistant

IPS is a full service engineering, design-build, validation and compliance company with more than 250 employees dedicated to assisting pharmaceutical and biotech companies improve operations, revitalize facilities and stay compliant in a challenging regulatory environment.  We operate in a fast-pace and exciting business environment that allows our employees to contribute, excel and grow.

IPS has an immediate opening for a full-time, experienced document control specialist/administrative assistant.  Working in our Lafayette Hill corporate office, the document control specialist/administrative assistant will support our engineering design group.

 

POSITION OVERVIEW:

Coordinates the flow of technical engineering design and construction documents between project delivery, engineering disciplines and other support groups.  Ensures that pre-established requirements (e.g. numbering system, required signatures, etc.) are met.

Maintains and establishes data distribution systems and schedules for projects based upon client, project and contractor requirements.  Establishes and maintains files and computerized indexes for active engineering documents.  Generates electronic or hardcopy reports as needed.

Assists in the preparation of of transmittal for engineering documents and requisitions.  Arranges document cataloging, packing and long-term storage or disposal of engineering documents at time of project closeout.

Attends project meetings to provide status of requisitions or other documents and to provide current updates on project status.

Performs compliance review of controlled documents.

CANDIDATE SPECIFICATIONS:High school diploma (or equivalent) and 5-8 years relevant work experience in an engineering project support position Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet and database software required. Familiarity with one or more of the following required:  Expedition software, EDMS (Electronic Document Managing System), DMCS (Document and Material Control System) or a familiarity with CAD operations Understanding of how to identify and handle drawings and other technical engineering documents required Good oral and written communication, organizational and interpersonal skills required Demonstrated ability to work as a member of a team required

EOE