Administrative Assistant 4

/ Responsibilities: 1.Generates various business reports and maintains several databases including the new product sample (ECS), tech services requests (TSR), 089, PMR and Sharepoint. 2.Answers all incoming calls and reports any switchboard/phone problems to the appropriate person. 3.Maintains the time card system for tracking R&D projects, and creates related reports. 4.Performs daily check and report for the item master and drawings.5.Analyzes operating practices such as record keeping systems. Recommends and creates new or revised systems.6.Oversees off-site archiving account, includes contacting them for pickups and deliveries, communicate box destruction and order supplies as needed.7.Maintain inventory and order supplies through specified vendors. This would include but is not limited to ordering Office Depot supplies, envelopes, coffee supplies, lab coats, visitor passes, business cards and office plaques.8.Contact person for the Plant Place.9.Handles clerical duties such as:'XGather and ship samples'XProduct display boards'XArrange lunches, parties, condolences'XTyping, filing, copying and faxing correspondence'XSchedule meetings'XSort and distribute daily mail'XMaintain the postage meter 10.Assist in various projects as the need arises. Qualifications:1.Must be self-motivated, energetic, proactive, and able to work with minimal supervision.2.Must possess excellent organizational, communication (written and verbal) and problem-solving skills.3.Must be proficient with Microsoft Office products, including Word, Excel, PowerPoint and Sharepoint.4.Bachelor of Arts degree or equivalent practical work experience in an office manager or similar role5.Ability to multi-task and prioritize work effectively6.Must have pleasant and courteous telephone manner