Billing/Collections Administrator

 

Job Description – Billing – Collection AdministratorN. Calif. – Finance Team

 

As a billing/collection administrator for Loomis, you will be working in a fast paced – dynamic environment.  Team player mind set is a must.  The objective of a Collection Administrator is to support Loomis in its endeavor to maximize cash flow by collecting amounts due from customers within contractual terms while maintaining a high level of customer service.

 

PRIMARY RESPONSIBILITIES AND REQUIREMENTS:

 

·  Thorough customer contact and proactive billing and collection practices:

1.  Ensure unpaid invoices over 90 days are minimum or zero.

2.  Ensure short paid balances over 60 days are minimum or zero.

3.  Coordinate submission of uncollectible or financially troubled accounts to third party collections as needed.

4.  Contact customers who have balances that are current and/or 30 days past due to proactively ensure invoice has been received and payment is forthcoming within contractual terms.  This includes, but is not limited to coordinating billing address changes, remittance address changes, ACH payment arrangements and the dispatch of electronic invoices at customers’ requests.

5.  Input credit/debit memo adjustments as needed

 

·  Assist customers towards working out billing inquiries and/or problems, serving as billing contact  This includes communicating with sales, operations and other financial teammates

 

·  Submit monthly collection status (AR Focus) reports to Corporate Office monthly.

 

·  Timely application of customers’ payments

 

·  Daily review of variable billing data which includes identifying exceptional items and validating those items with field office.

·  Input coin wrapping billing.

·  Assist with month end billing input.

·  Assist with special pull invoice handling.

·  Billing changes, additions and deletions from billing database

·  Coordinate miscellaneous variable billing, working with field offices

 

·  Answer incoming calls into office and direct callers to correct extension.

 

·  Greet incoming visitors.

 

·  Assist in other administrative functions including, but not limited to:

 

1.  Cross train and fill in for other administrative positions as needed (for vacation relief)

2.  Other miscellaneous projects as needed.

 REQUIREMENTS

 

·  High School graduate

·  Proficiency with MS Office (Excel and Word)

·  Extensive background in using accounting software packages (Oracle, a plus)

·  Professional and courteous phone skills

·  Excellent communication skills

 

Please apply on-line at www.Work4Loomis.com, or send resume to: Lisa.Cathey@us.loomis.com .

 

EOE

M/F/D/V