Broker Assistant

Major Responsibilities:

 

1. Research projects - 30-50% Internet, company websites, phone calls, various databases with preliminary information.  Must remain focused on research objectives to obtain information as quickly and completely as possible.

 

2. Marketing and research reports using proprietary graphics-based software integrating information from various sources, files, and databases

 

3. Phone calls (10-20%) client follow up

 

4. Generate mailers: mail merge, print marketing collaterals, print and apply labels

 

5. Drive and accompany agent on client appointments

 

 

Other Duties:

 

Maintain Sales Brochure inventory, maintain Client Database (call clients to confirm contact info, enter data, back up/synchronize/reconcile), mass email and follow up (phone calls, additional emails, and secondary phone calls), purchase and maintain office supply inventory, prepare financial statements for agent’s business using Quickbooks, send out quarterly Newsletter with circulation approximately 1000, maintain website (add/delete listings & info), take pictures of properties using digital camera and conduct market study of immediate area,organize agent client events (e.g. luncheons, trade show events), on occasion travel with agent to attend trade show (expenses paid), maintain backup files of all work and other tasks as directed.

 

Required Skills:

 

Advanced PC skills, Microsoft Office (Word, Excel, PowerPoint, Windows, Outlook) 2000/XP, Quickbooks Pro, pdf document management, external hard drives

 

The successful individual will possess the following attributes and personality dimensions:

 

• Team Player • Self-motivated • Detail-oriented • Can maintain confidentiality, work well under pressure, and with diverse personalities • Persistent • Exceptionally attentive with attention to detail and ability to consistently produce work product of the highest quality • Articulate • Good follow up • Organized • Positive, upbeat attitude • Can-do approach • Focused, yet flexible when necessary • Professional demeanor • People-oriented and client-focused • Strong interpersonal and communication skills with the ability to act professionally and courteously • Reliable & dependable • Able to work in fast-paced challenging environment with minimal supervision while staying on task and avoiding outside and/or personal distractions • Must be able to pass (criminal) background test & have excellent driving and credit history

 

It is critical that the individual in this position desires a team/support atmosphere, is able to develop strong working relations with clients and agents with different personalities, as well as to be challenged and held accountable for services provided. Real Estate license a plus but not required.