Executive Administrative Assistant

HighlightsAIG Job ID: AGNM-HRKMPosition Type: Not IndicatedLocation: TX-HoustonRelocation: NoRequirementsEducation: BachelorsExperience: 1-2 yearsDescription: American International Group, Inc. (AIG) is the world's leading international insurance and financial services organization, with operations in more than 130 countries and jurisdictions. We are currently interviewing talented individuals to fill the position of Executive Administrative Assistant within the Retirement Services Human Resources Team.For more than half a century, AIG Retirement has specialized in providing retirement programs and related investment, recordkeeping and administrative services to employers and employees of for-profit and not-for-profit elementary and secondary education institutions, hospitals and healthcare organizations, higher education institutions and governmental entities. AIG Retirement serves over 28,000 client groups and more than two million participants.OverviewThe Executive Administrative Assistant acts as the primary support role to the Senior Vice President, Human Resources. This function includes general administrative duties, expense processing, preparation of reports and presentations, and coordination of travel arrangements, managing multiple schedules/calendars and interfacing with senior managers of AIG Retirement Services. OrganizationThe Executive Administrative Assistant reports directly to the Senior Vice President, Human Resources. This employee works closely with the entire team to support scheduling, travel coordination and various internal processes. The position is based in Houston, Texas in the Woodson Building. Performance Objectives1. Travel Management. This function requires responsiveness to heavy and always changing travel demands. This will include managing calendar and coordinating travel arrangements, both commercial and company, on behalf of the Senior Vice President, Human Resources and select staff, obtaining internal approvals and coordination utilizing SABRE (Online travel booking system).2. Expense Processing. This involves the management of executive-level expense accounts and processing the expenses in a timely manner. It will require knowledge of accounting basics, learning the software and procedures, and understanding and complying with all expenses policies, guidelines, and deadlines.3. Time Management & Calendar. Assuming responsibility for time management is essential. The Senior VP and team members rely solely on information on their calendars for travel, meeting confirmation and all other activities. The expectation is to manage schedules, to plan ahead, anticipate obstacles and respond to constant changes. This requires attention to detail and immediate responsiveness. Review and prepare the departmental staffs’ time and attendance reports for appropriate supervisory approval.4. Project Management. At times, may be involved in various Human Resources projects to gain comprehensive knowledge of the HR function.5. General Administrative Duties. This includes answering telephones, call forwarding, maintain and order office supplies and problem resolution.About AIG: American International Group, Inc. (AIG) is the world's leading international insurance and financial services organization, with operations in more than 130 countries and jurisdictions. AIG member companies serve commercial, institutional and individual customers through the most extensive worldwide property-casualty and life insurance networks of any insurer. In the United States, AIG companies are the largest underwriters of commercial and industrial insurance and AIG American General is a top-ranked life insurer. AIG's global businesses also include retirement services, financial services and asset management. AIG's financial services businesses include aircraft leasing, financial products, trading and market making.AIG's growing global consumer finance business is led in the United States by American General Finance. AIG also has one of the largest U.S. retirement services businesses through AIG SunAmerica and AIG VALIC, and is a leader in asset management for the individual and institutional markets, with specialized investment management capabilities in equities, fixed income, alternative investments and real estate. AIG's common stock is listed in the U.S. on the New York Stock Exchange and ArcaEx, as well as the stock exchanges in London, Paris, Switzerland and Tokyo.AIG is an Equal Opportunity Employer..