Administrative Assistant/Receptionist

 

POSITION SUMMARY: 

Presents a professional and positive image of Premier Research to the public, sponsors and staff through the manner in which phones are answered and responded to; guests and sponsors greeted and assisted.  Provides general office/administrative support as needed.

   

 

PRIMARY JOB FUNCTIONS:

· Receives and responds appropriately and professionally to all incoming calls and forwards phone calls to the proper extension.

· Ensures site staff are aware when clients or visiting members of senior management will be present

· Coordinates conference room calendars for company wide (All Hands) calls

· Greets and announces all visitors in a professional manner and assists visitors in locating employees

· Coordinates with other departments on directing participants to various meetings and presents a professional image at all times.

· Creates an image for Premier Research of an extremely professional office by providing prompt, courteous and superior services to our sponsors and guest.

· Updates office extension directory

· Escalate issues regarding the building, furniture, equipment. to the appropriate person

· Performs Administrative responsibilities including but not limited to the following: correspondence, coordinating travel, processing expense forms, calendaring, creating spreadsheets, etc.

 

 

OTHER RESPONSIBILITIES:

· Sends and distribute faxes in a courteous and timely manner

· Creates and maintains general office files

· Distributes mail, FedEx’s and other packages in a timely manner

· Maintains conference room calendars

· Arranges transportation for guests as needed

· Issues badges for guests and is responsible to track badges that have been issued

· Coordinates site holiday functions

· When necessary, arrives early or stays late to complete work

· All other duties as assigned

 

 

 

EDUCATION/SKILL/EXPERIENCE REQUIREMENTS:

 

· Minimum of 3 years administrative experience

· Proficiency in Microsoft Word, Excel, Power Point, and Outlook

· Ability to work in fast paced environment

· Excellent  written and verbal communication skills

· Strong interpersonal skills

 

please contact kaitlin o'mara at

617-237-1139

kaitlin.omara@premier-research.com