Administrative Assistant, Regulatory Affairs and Operations

Ardea Biosciences is focused on the discovery, development and commercialization of novel treatments for HIV, cancer and inflammatory diseases.  We currently have an opening for an Administrative Assistant, Regulatory Affairs and Operations.

The successful candidate will be responsible for providing administrative support to the Senior Vice President, Regulatory Affairs and Operations, and the functional areas of Regulatory Affairs, Operations, Information Technology, Project Management and Human Resources. 

ResponsibilitiesOrganizes and maintains confidential files and records, including, but not limited to supporting Regulatory, Clinical, IT, Project Management, and HR; may include non-public released data. Assists regulatory operations with regulatory submissions, compiling both electronic and hard-copy documentation, preparing shipments and tracking shipments. Assists Operations, Facilities, EH&S, Purchasing in overall administration of office assignment, security, EH&S training, office supply inventory and a variety of operational tasks. Facilitate contracts with vendors, submit electronic requisitions and communicate POs to vendors. Coordinates divisional and/or departmental meetings; collects data/information and prepares related materials and logistics accordingly. Makes domestic and international travel arrangement in conjunction with the Company travel policy and agency and prepares expense reports. Screens telephone calls, visitors and schedules appointments as needed. Assists clinical operations with word process if clinical protocols and amendments. Assist in the implementation and maintenance of a company-wide document control system. Provides back up to reception area as needed. Assists with special projects as needed. Carries out job responsibilities and assignments safely and maintains a clean and safe work area. Other duties as may be necessary.

Preferred RequirementsAssociates (AA) or Bachelors (BA) in business, social sciences or related discipline. At least two to five years experience in providing administrative support at the Executive level, preferably within the development or Regulatory/Clinical department of a biopharmaceutical company. Excellent and demonstrated skills in computer applications.  Must have expert knowledge in word and excel; database or document management experience is a plus. Ability to multi-task and prioritize amongst a variety of responsibilities, set expectations and provide deliverables as expected. Past experience following Standard Operation Procedures, or working in a regulated environment. Must have ability to listen, communicate effectively (both orally and in writing) and to interact with all levels within the organization.  Excellent reasoning, interpersonal and organizational skills, and superior attention to detail. High attention to detail, excellent written and oral communication skills, and the ability to work in a fast-paced and team environment.

With headquarters in San Diego, CA, Ardea Biosciences is focused on the discovery, development and commercialization of novel treatments for HIV, cancer and inflammatory diseases. We are a passionate, results-oriented organization.  We offer competitive salaries and comprehensive benefits.  If this sounds like the place for you, send your resume to: careers@ardeabio.com   Visit us at www.ardeabiosciences.com