Archivist

Merial is a world-leading, innovation-driven animal health company, providing a comprehensive range of products to enhance the health, well-being and performance of a wide range of animals. Merial employs approximately 5,000 people and operates in more than 150 countries worldwide. Its 2007 sales were nearly $2.5 billion. Merial Limited is a joint venture between Merck & Co., Inc. and sanofi-aventis.  For more information, please see www.merial.com

Job Description:
The Archivist is a member of Publications and Information Services and is responsible for reviewing, filing, distributing, storing, retrieving, and maintaining study related documents. Responsible for cataloguing, indexing and maintaining an electronic repository of all Biological and Pharmaceutical technical information. Provides support to the project planning group as needed. This position works closely with various departments and project teams.

Responsible for logging, reviewing, distributing, filing, retrieving, and maintaining all active study related documents which include proprietary and confidential information. Responds to requests for protocols, study reports, raw data, quality assurance information, etc. from R&D staff. Must understand the confidentiality of such documents and maintain accordingly. Assists all R&D personnel in their study information needs by performing complex database searches to extract relevant data. Enters data and maintains detailed study information in clinical and administrative databases.

Responsible for maintaining the PIMS Database containing Biological and Pharmaceutical technical information. The incumbent will be responsible for cataloguing, indexing and retrieving Biological and Pharmaceutical technical information. Responsible for performing accurate searches of Bio and Pharma technical information upon request from R&D personnel.

Extracts accurate data from final study reports and raw data to ensure accurate trial information is entered into the ACTION database.

Facilitates, coordinates, plans and implements projects that cross occupational and organizational lines within the company. Analyzes problems and develops/implements administrative policies and procedures to provide successful solutions. Manages multiple priorities and assorted projects. Act as a back-up to the Athens Archivist which may require periodic travel to the Athens office.

Participate in potential automation projects such as implementation of an Electronic Document Management System (Documentum) as it applies to R&D processes.

Conducts periodic study file audits and works closely with the Research Coordinators to ensure all study information is submitted and properly archived.

Creates, maintains and stores any special files requested by Department Heads. Compiles, maintains and reports monthly production statistics. Reads, analyzes, interprets and complies with government regulations, Merial standard operating procedures, and corporate policies and procedures.

Maintains the file room(s) in a neat and orderly fashion and provide a secure storage area for all confidential, vital information. Ensures that specified standards and regulations are met for accessibility and arrangement of file room(s). Conducts record inventories and maintains detailed indexes, analyzes information and determines action to be taken. Reviews operations for adherence to established procedures and regulatory requirements. Assists in various projects including, but not limited to, file room conversions, introduction of new software, shifting of record locations, etc. Facilitates the archiving of study data in compliance with Good Laboratory Practices and Good Clinical Practices.

EEO/AA/M/F/D/V

Qualifications:
Bachelor’s degree and one year or more experience in library or records management. Proficiency in Microsoft Office Suite (especially Access); familiarity with database creation and management, including creation of queries and reports. Excellent communication and interpersonal skills. Previous experience in pharmaceutical industry a plus.