Document Administration Associate (Administrative Assistant) - Pharmaceutical Industry

About the Company

As of June 2007, QTI is now part of Intertek Group plc (www.intertek.com). Additional information is posted on www.qtionline.com/news.

 

Intertek USA, Inc., d/b/a QTI ("QTI") is an analytical research laboratory, specializing in analytical support from Discovery to Product Approval for the pharmaceutical industry. We support Fortune 50 pharmaceutical, medical device, emerging biotechnology, and generic drug companies, who must be able to rely on us to meet the regulatory requirements demanded within this industry. We pride ourselves on delivering the highest level of service by consistently understanding and exceeding client expectations. Our reputation is based on our analytical expertise, regulatory compliance and long track record of success in the pharmaceutical industry.

 

Intertek is a global leader in testing, inspection and certification of products, commodities and systems. Our range of services for quality helps customers, such as pharmaceutical companies, manufacturers, retailers, governments and traders advance their reputation and master the complexities of the global marketplace; our advisory services help customers deal with increasingly complex regulation and social issues. Intertek has the experience, expertise, resources and global reach to support its customers through its network of 900+ laboratories and offices and over 20,000 employees in over 100 countries around the world.

 

For additional company information, please visit www.qtionline.com or www.intertek-pharma.com.

 

About the Opportunity

We are looking for a talented individual to fill the role of a Document Administration Associate. In this position, you will support our Laboratory and QA Departments with all phases of administrative support and document control functions.

 

Primary Duties/ResponsibilitiesProvides general administrative and document control support, including typing, data entry, copying, filing, mailing/shipping, and other administrative duties Prepares, assembles, and formats client and internal reports, documents, correspondences, and proceduresPerforms document creation and workflow publishing to ensure the most recent version of all procedures and client provided documents are available in Qumas
Maintains the Corporate Archives, including administration for the Corporate Archive filing system Performs/assists with the administration of the following systems/programs
Quality Systems DataEmployee TrainingProject Management Other administrative duties Responsible for telephone and reception duties, including greeting visitors, and providing information to customers regarding sample status and related informationOrders and maintains inventory of commonly used office suppliesMaintains conference room schedulesSample log-in and receivingSorts and distributes mail

QualificationsThe ideal candidate will be an energetic, team oriented & career-minded individual that can handle a fast paced and varied environment.Strong administrative & document control abilities, demonstrated through... College degree/secondary school training in a business, liberal arts, or related fieldHigh School diploma is required2+ years of related office experiencePrior document control experience a plus Proficiency with common PC based application
Experience in a network environment
Experience with Microsoft Office: Word, Excel, & Outlook are requiredExperience with document control software (Qumas, Documentum) and MS Access strongly preferred
LIMS experience a plus Excellent organization, communication and analytical skills; excellent attention to detail
The ability to be successful while working to meet client-driven and company deadlinesMaintains company values and demands the highest standards of conduct from self and others. Projects a professional and polished image that inspires confidence and trust. Demonstrates a serious commitment to accuracy and quality while meeting goals and deadlines.Local - preferably within 30 miles of our location


BenefitsMedical, Prescription, Dental, Vision, Life, and Disability Insurance plans401(k) Plan with company matchPaid Time Off (vacation, sick, holiday)Flexible Spending Account (FSA)Employee Assistance Program (EAP)Tuition ReimbursementAnd more

Additional InformationEmployment contingent upon successful completion of a pre-employment background investigation & drug screening programAll resumes are held in confidenceMust be eligible to work in the USOnly candidates whose profiles closely match requirements will be contacted during this searchAA/EEOFor the quickest response, please apply through our website at www.QTIonline.com/CareersOnce you submit your resume through our website, it is not necessary to e-mail, mail or fax your resume