Executive Administrative Assistant

LARGE PHARMACEUTICAL COMPANY LOCATED IN PRINCETON, NJ LOOKING FOR AN OUTSTANDING EXECUTIVE ADMINISTRATIVE ASSISTANT - RIGHT HAND PERSON TO THE CEO!Job Purpose:Enhances executive's effectiveness by providing information management support; representing the executive to others.Duties:* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.* Represents the executive by attending meetings in the executive's absence; speaking for the executive.* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.* Maintains customer confidence and protects operations by keeping information confidential.* Completes projects by assigning work to clerical staff; following up on results.* Prepares reports by collecting and analyzing information.* Secures information by completing data base backups.* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.* Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.* Contributes to team effort by accomplishing related results as needed.Skills/Qualifications:Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal CommunicationSalary $50K-$60K RemX Financial Staffing is an Equal Opportunity Employer