SR. MEETING PLANNER

Our client a large pharmaceutical company located in Northern, New Jersey is looking to add an experienced (7 years) Sr. Meeting Planner to their team.In this position you will be responsible for the following:Position Summary: 1. Selects meeting location by analyzing costs of hotel, air, and ground transportation, by assessing the appropriateness of the site in relation to the meeting objectives, and audience. Conducts site inspections of meeting facilities to determine facility capabilities of handling company meetings and requirements. Creates Gantt charts (checklists) per project; adheres to schedule. 2. Negotiates all hotel, ground, air costs, and contractual terms associated with meetings to achieve the maximum quality and savings for the company. 3. Reserves guest rooms and function space required to meet meeting objectives. Organizes all other meeting requirements such as meeting room set ups, audio-visual, food and beverage, activities, social and theme functions, entertainment, etc. 4. Provides on-site management for meetings to ensure that all arrangements are followed through by meeting facility and destination management staffs. Follows up on all program details with client, attendees, and suppliers. Oversees events and transportation and coordinates changes. Remains on-site until pre-arranged departures are completed. 5. Composes and prepares invitations and pre-meeting correspondence, on-site meeting information, and logistical instructions for attendees. Monitors RSVP's and manages follow-up of non-responders. Organizes a plan to obtain missing attendee information such as hotel and travel requirements and activity preferences. Works with a printer to develop the design for invitations, agendas, and other informational booklets. 6. Analyzes travel schedule and airfares for potential meeting sites and selects appropriate destination. Negotiates airfare discounts. 7. Prepares pre-meeting budgets, monitors meeting expenses, and prepares management reports associated with assigned meetings. 8. Establishes and authorizes master billing for meetings. Responsible for timely submission of vendor payments. Reviews all vendor billings for accuracy and resolves any discrepancies. Compiles figures and completes a detailed cost summary/cost savings analysis following each meeting. 9. Researches and presents ideas for meeting premiums to management. Negotiates cost and purchases these items. 10. Assesses needs, develops a plan, and makes recommendations for programs to further enhance the meeting planning skills and knowledge of department personnel. 11. Directs activities of department personnel when assigned by Supervisor. Provides feedback to Supervisor. 12. Maintains confidentiality in all phases of responsibility. To be considered for this position you must meet the following requirements: Position Requirements: - Requires a Bachelors Degree or equivalent with 7+ years experience in a position where corporate meeting planning is the primary responsibility. - Incumbent must possess strong human relations skills and be able to work effectively with individuals of diverse backgrounds. - The Incumbent must have experience supervising personnel on project related activities and must be familiar with international meeting issues and procedures. - Incumbent must have excellent organizational skills and be detail oriented. and strong written and oral skills are required. - Up to 50 percent travel time may be required. On site meeting coordination often requires weekend and evening work responsibilities. To be considered for this positioon please submit your resume to  gano@mrbridgewater.com for confidential consideration. Only candidates meeting the above requirements will be contacted.  MRINetwork is the largest and most successful search organization in the world. Each MRINetwork office is a single point of contact to over 1,100 offices in more than 37 countries, our candidates have access to the right jobs virtually anywhere in the world. LOCATION: US-NJ-Central JOB CATEGORY: Marketing/Product TYPE: Full Time, Employee SALARY: Excellent compensation and benefits program JOB REFCODE: JG-35 COMPANY: Management Recruiters of Bridgewater CONTACT NAME: Jim Gano ADDRESS: 991 Route 22 West, Ste. 106Bridgewater,NJ 08807 PHONE: (908) 725-2595 EMAIL: Apply by Email