Senior Administrative Assistant

Optimer Pharmaceuticals, Inc. is seeking an experienced Senior Administrative Assistant to be the point person for company administrative matters. 

 

Position Summary

 

Reports to Human Resources Director, supervises the receptionist, and provides support to operational staff.  Specific responsibilities include:

 

· Key individual in assembling board packages mailed in advance of quarterly board meeting.

· Maintain calendars, coordinate, schedule meetings, both on-site and off-site.  Secure meeting space, and arrange for food/beverage service and audio/visual needs.  Be available to assist with copying, phone conferencing, as needed.

· Arrange travel logistics for senior managers, follow through with all details to ensure efficient and cost-effective trips. 

· Registers personnel for conferences and classes. May coordinate travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel

· Process travel expense reports, check requests, and other accounting forms according to company policy.

· Maintain company-wide calendar and tracking of vacations, business trips and/or department events. 

· Coordinates outgoing department correspondence; may create original correspondence; assembles, addresses and mails documents; may distribute incoming mail to appropriate personnel.

· Supervises receptionist and provides back-up reception duties which include: greeting customers, vendors, and visitors. Implements security measures at front reception desk.  Answers main phone number in a courteous and efficient manner.  Transfers calls as required. 

· Other administrative duties as needed, including:  orders basic office and computer supplies, maintains inter-office employee list and distributes/maintains lab notebooks. 

 

Required Qualifications

Qualifications: 5+ years admin. experience & strong communication, organization, interpersonal & PC skills (MS Word, Excel, Outlook). 

 

Interested candidates fax or e-mail resume:

Attn: HR, 858-777-3468(fax) or  careers@optimerpharma.com

 

About Optimer Pharmaceuticals

Optimer Pharmaceuticals, Inc. (NASDAQ: OPTR) is a biopharmaceutical company focused on discovering, developing and commercializing innovative anti-infective products for the treatment of serious infections. Optimer has two late-stage anti-infective product candidates.  OPT‑80, currently in two pivotal Phase 3 clinical trials, is being developed for the treatment of Clostridium difficile-associated diarrhea, the most common hospital-acquired diarrhea.  Prulifloxacin, also in two pivotal Phase 3 clinical trials, is an antibiotic being developed for the treatment of travelers’ diarrhea, a form of infectious diarrhea.  Additional information regarding Optimer can be found at http://www.optimerpharma.com.