Sr. Admin Assistant

Position Objective To provide complex administrative support functions for Senior Management (Vice-President) and the department employees ensuring efficient office operations. Essential Functions:Provide advanced assistance to a department by performing various complex administrative support functions, including but not limited to, analytical and specialized administrative duties to ensure efficient office operations.Perform advanced word processing and desktop publishing to include complex presentations, reports, spreadsheets and graphs; transcribe information of a technical, confidential and/or sensitive nature; may be required to take meeting and/or conference call minutes. Draft, review and/or edit written material to ensure accuracy, neatness, correct punctuation and grammar; recommend changes to improve readability and clarity. Research, compile, summarize, and analyze information to formulate correspondence and respond to various inquiries from internal and external customers. Utilize company personnel at all organizational levels to gather information to prepare reports.Screen mail and callers, respond to and route inquiries to appropriate personnel as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the department head and/or department members.Coordinate, assist in planning, prepare agenda and monitor meetings; maintain calendar(s) and travel requests.Handle highly confidential, sensitive and/or critical information, files, records and reports.Actively promote and ensure clear communication within the department and facilitate inter-departmental communication. Manage and coordinate projects and programs to ensure high quality end results within given timeframe.Experience in supporting senior manager with global responsibilities (travel, meetings, customer interactions, etc.)Demonstrated ability to coordinate off-site meetings: select site, negotiate terms, coordinate schedule, attend meeting.Calendar and schedule managementAbility to work independently and meeting demanding timelines.Coordinate and assist in event planning. May be required to perform other related duties as required and/or assigned.Nature and Scope:Excellent written and oral communication skills are required. Must be able to interface effectively within all levels of the organization. Requires a thorough knowledge of corporate operations and product line. Job encounters varying work situations, involving significant complexity. Considerable independent judgment and initiative are required in resolving problems and making recommendations. Accuracy is required in performing all functions of this position. Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers as well the ability to handle highly confidential and proprietary information. Initiative and organization skills are extremely valuable to ensure a smooth office operation. Must possess self-motivation, enthusiasm, a positive attitude and perform as a team player. May determine methods and procedures on new assignments.Education:Associates degree in business or similar discipline, or the equivalent knowledge and experience required. Office/secretarial certification preferred. Experience:Requires a minimum of five years of related specialized administrative experience. Successful experience working with senior level management is also required. Must demonstrate exceptional computer skills and software application proficiency. Demonstrated ability to read difficult instructions and maintain written records required. Contacts:Has contact with all levels of company employees, as well as internal and external customers.Working Conditions:Works in an office environment. Occasional travel may be required.