Sr. Administrative Assistant

Responsible for providing executive administrative support to the SVP.The ability to handle confidential material is critical to the position.  Requires ability to handle not only sensitive information but to perform at an advanced level of competence across a global organization with maturity, organizational savvy and ability to develop productive relationships. Good interpersonal skills, a team perspective and willingness to work with others are also critical requirements.

 

Responsibilities will include, but are not limited to, the following:



1. Provide executive administrative support for day-to-day operations as well as individual projects as needed.

2. Support for typing, presentations, follow-up and day-to-day office functioning.

3. Will assist in liaison with Direct reports and other staff members.

4. Responsible for assisting in scheduling daily calendar with a keen eye for prioritization to support the SVP.

5. Responsible for scheduling domestic and international travel, organizing and recording all senior level staff meetings and completion of expense reporting.

6. Organize administrative systems to support department members including filing/records retention and other functions as required.

7. Will assist in other department function and assignments

8. Manage staff calendars, updating monthly schedule, and arrange travel itinerary and related activities.

9. Responsible for all presentation materials and coordination with office of the CEO and productive relationships therein.

10. Open, sort and distribute mail, fax documents, keep files, order office supplies and maintain supplies.

11. Assist in managing the department budget and resource allocation tool.

12. Other duties related to the above within company as a whole, as assigned.

 

Skills/Knowledge Required:



§ Experience using Medical Terminology required.

§   Regulatory experience not required but preferred.

§  Advanced PC & Microsoft applications: Outlook, Word, Powerpoint, Excel experience required (Candidates will be tested for level of proficiency).

§  Strong Access skills is also desirable.