Travel and Office Coordinator

Job Title:  Travel and Office Coordinator

 

Job duties and desired skill sets include:

 

Travel

·  Responsible for booking and managing all company travel.  This includes both domestic and international flights, hotels and car rentals via the internet. 

·  Must have prior experience managing travel for a small, international company.

·  Ability to work under pressure, meeting tight deadlines that require immediate and cost effective solutions. Ability to multi-task in a fast-paced environment and adapt to constantly changing schedules.

·  Research various internet sites to find the most cost effective and efficient means of travel. Negotiates group and/or discount rates with travel vendors.

·  Maintain an organized record of all travel booked, this includes coding and reconciling all travel arrangements in a finance system according to policy.

·  Issue company-wide communications related to the travel policy and travel updates.

·  Must be a self starter; able to build strong interpersonal relationships with all levels of employees throughout the organization.

·  Expert knowledge of various internet travel applications, i.e., Travelocity, Orbitz, Kayak, etc.

 

Office

· Meet and greet visitors.

· General administration, phone coverage and reception.

· Daily organization of files, special projects and communications.

· Oversee the maintenance of equipment (ie. copiers, printers and postage machine) and appearance of all conference rooms, printer areas, and the kitchen area.

· Ensuring that the flow of assignments is handled in a fast and error-free manner.

· Handle all communication with building maintenance.

· Provide internal employees with information and resources as needed.

· Assist in preparation for quarterly board meetings and corporate functions.

 

Must have solid communication skills and be highly organized.

 

Computer literate in Outlook, Word, Excel, Power Point, Internet and Visio.

 

Bachelor’s degree preferred.  Salary is based upon experience.