Administrative Assistant

Description: PHONES & OFFICE SUPPORT: Answer phones, provide back-up phones for other assistants. Arrange meetings, order food, order A/V equipment as needed, etc. for Retirement and H&W Teams. Sort incoming mail and faxes, deliver. Order office supplies as needed; help manage computer and printer issues for team members.   Arrange Educational Seminars for Retirement and Health & Welfare Groups - all logistical aspects of managing projects.Prepare presentation materials - MS Word/PowerPoint   ACCOUNTS PAYABLE:  Process accounts payable invoices for Retirement Group Domestic vendors – prepare Fund letters, collect signatures, fax wire transfers, make copies. Process accounts payable for International vendors.  INTERNATIONAL PENSION CHECK RECIPIENTS:  prepare letters and send to appropriate recipients, copy and file all checks and letters. Also assist in processing all other international pensions, as approved by Director. 401(k) EXCESS AND BONUS DEFERRAL:  Prepare letters for 401(k) Excess Plan and Bonus Deferral Payouts; maintain files –    401(k) AND PENSION FUNDING:  Maintain files for 401(k) weekly, bi-weekly, monthly funding. Prepare 401(k) Funding Calendar for approaching year.  Coordinate all divisions into one calendar.  Assist in preparation of pension funding reports - verification of funding amounts for US and Canadian pension plans.   PENSION: Maintain monthly pay registers provided by Outsourcing Agent.  CBS RECORDS RETENTION – administer archiving records including supplies, lists, etc., provide instruction and support to co-workers. Prepare and send shipments, recall cartons as needed.Qualifications:   5+ years of administrative experience.  Word, Power Point, Excel, etc. (the full MS Office suite)Salary/Benefits: Salary commensurate with experienceCBS offers a competitive salary and comprehensive benefits package.Job Location: New York, NYJob Number: 86BRCompany URL: http://www.cbscorporation.com/Company Profile:Welcome to the CBS Corporation, a world-class mass media content and distribution company whose roots reach back to the beginnings of broadcasting, and whose future embraces the leading edge of the media industry. CBS offers opportunities for a rewarding career in virtually every field of media. Be a part of a world class organization whose commitment to quality is unrivaled, and whose dedication to serving millions of people around the world is second to none.