Executive Assistant II

Title: Executive Assistant JOB RESPONSIBILITIES Answer phone and take messages or field/answer all questions. Proper phone etiquette is essential. Work independently on special and ongoing projects. Schedule and organize multiple activities such as meetings, travel, car services, and department activities for Executive and department. Act as liaison with other departments and outside agencies, including high-level staff. Handle confidential information and explain policies when necessary.Handle business finances, including handling petty cash Produce general correspondences.  Photocopy and fax information as needed or requested. Organize and prioritize large volumes of information and assignments. Sort through all incoming mail and determine level of priority.  Handle all UPS shipments (sending and tracking). Courteously greet visitors and clients and direct them to the appropriate office/conference room. Willingness to assume direct and sole responsibility for discrete departmental projects on an as needed basis. REQUIRED 1-2 years of prior administrative experience. Job hours are 10amPT-7pmPT, 1 hour for lunch. OT available. When necessary, hours are longer. Flexibility is needed. Must have high level of interpersonal skills to handle sensitive and confidential situations.  Position continually requires demonstrated poise, tact, and diplomacy. Must be able to interact and communicate with individuals at all levels of the organization. Must have STRONG proficiency in computer software applications (Outlook, Word) and knowledge of other computer software applications (PowerPoint, Excel.) Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.  Must be able to work in a fast paced environment with demonstrated ability to juggle multiple competing tasks and demands.