Executive Assistant to the Chairman - Universal Pictures

CITY: Universal City STATE: CaliforniaCOUNTRY: USAEssential Functions (Responsibilities):RESPONSIBILITIES: Job responsibilities to include but not limited to:PRIMARY Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars; Coordinates travel schedules and arrangements, collects required travel documentation; Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card Coordinates gifts and cards for the Chairman's Office through offering gift suggestions, purchasing, wrapping and logging both incoming and outgoing gifts Maintains proper recordkeeping and filing system for all work Composes and types routine e-mail correspondence Performs basic administrative tasks, e.g. faxing, photocopying and filing Assists other department members as necessarySECONDARY Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team. Maintains contact lists -- Shared responsibility OCCASIONALLY Prepares and proofreads letters, memos, spreadsheets Compiles and types analysis upon requestQualifications/Requirements:Basic Qualifications: A minimum of two years of experience supporting a senior level executive Proficient in Microsoft Word, Outlook, PowerPoint, and Excel Knowledge of all basic office equipment required Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)Eligibility Requirements: Interested candidates must submit a resume/CV online to be considered (job#816328). Must be willing to take drug test and submit to a background investigation. Must be 18 years or older Must have unrestricted work authorization to work in the United StatesDesired:Desired: Bachelor's degree preferred Excellent verbal and written communication skills Initiative - Demonstrate initiative by self-starting improvements to reports and processes and requires minimal supervision Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas Confidentiality - Must be able to maintain department business with the utmost confidentially Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environmentGeneral:Job # 816328