Human Resources & Business Support Assistant

Here's your opportunity to join the wonderful world of PBS.  WTTW-11, the most watched public television station in the country, and 98.7WFMT, one of the world's leading classical music stations, has a wonderful opportunity for the right individual. 

POSITION: Human Resources and Business Support Assistant

 

REPORTS TO: Executive Vice President/CFO, Vice President of Human Resources

 

MINIMUM EDUCATION: Bachelor’s Degree or combination of related training (secretarial school) with education and/or experience.

 

MINIMUM EXPERIENCE: 5+ years administrative experience, including at least 2 years supporting executive-level managers.  Experience in Human Resources is strongly preferred.  

 

SKILLS REQUIRED: Position requires outstanding technical and organizational skills, including Word, Excel, Access and/or HRIS.  Knowledge and experience in coordinating committee meetings, maintaining calendars, and scheduling meetings in an organized manner is critical.  Ability to prioritize conflicting demands, and perform duties with attention to detail and in anticipation of needs.  Strong sense of customer service, including assisting employees with their needs in a positive, approachable manner. 



 

JOB PURPOSE: Under general direction, provide administrative support to the Executive Vice President & CFO, and the Vice President of Human Resources.  Coordinate human resources activities, programs and events.

 

PRIMARY ACTIONS: 

•  Provide general administrative support such as scheduling and coordinating meetings, travel arrangements, and related logistics.

•  Act as a positive resource for employee questions and information on human resources policies, procedures, and programs. 

•  Prepare for new employees, including coordination with other departments and conducting employee orientation sessions with Benefits Director.

•  Accurately input and maintain human resources database; run ad hoc reports.

•  Coordinate the recruitment process including advising managers on steps, managing the administrative process, sourcing candidates, and receipt/distribution of resumes and follow-up as necessary.

•  Manage Human Resources intern and intern projects.

•  Prepare photo IDs and maintain employee photos in database.

•  Process departmental expenditures, expense reports, and vendor invoices.

•  Assist Benefits Manager with special projects and basic administrative tasks.

•  Maintain and promote company pre-tax transit benefit, health club, and discount movie ticket programs.  Design and distribute related, promotional materials.

•  Maintain organized and current files and employee records.

•  Organize and maintain supplies and inventory.  Serve as administrative point person for general work area. 

•  Assist with managing employee events, benefits open enrollment, coordinating Emergency Response Team training, and other Human Resources projects and duties as assigned.

•  Project a helpful, professional demeanor to all who come in contact with the Human Resources department, and the Executive Vice President/CFO’s office.

 

Window to the World Communications, Inc. is comprised of WTTW, a PBS-affiliate television station and 98.7WFMT, a leader in classical and fine arts programming. This position supports both the tv and radio sides of the operation and provides a unique, mission-driven, creative environment.  Excellent benefits include comprehensive health, retirement, subsidized gym membership, on-site cafeteria, free flu shots, free health screenings, dental, and many other optional benefit programs.

 

To learn more about us, please visit our website at www.networkchicago.com

 

Unfortunately, we are unable to respond individually to all applicants.  Qualified candidates will be contacted directly by the hiring manager.  Thank you for your interest in Window to the World Communications!

 

WWCI IS AN EQUAL OPPORTUNITY EMPLOYER