Accounts Payable Coordinator - (JK10907)

Title: Accounts Payable Coordinator

Location: Los Angeles, CA

Opportunity Summary:
The Accounts Payable Coordinator position reports directly to Accounting Manager. This position is required to handle all facets of the accounts payable position on a daily basis. Position requires initiative, independent thinking, problem-solving, attention to detail, and good judgment skills.

Essential Functions:
The Accounts Payable Coordinator position is responsible for the timely execution of the following activities:
• Process all incoming invoices and verify approvals and coding
• New Vendor set-up (W-9) and classification
• Maintain accounts payable forms (i.e. W-9, voucher templates, vendor cards, authorization level forms, purchase requisition forms, etc.)
• Monitor vendor accounts
• Review and reconcile monthly vendor statements to LRN records
• Obtaining current W-9s for all current vendors
• Ensure items on aging vendor reports are solved in a timely manner
• Understand Great Plains general ledger accounts and coding of expenses
• Understand LRN’s budgeting process
• Maintain controls at all times
• Ensure proper signing authority on all invoices/purchase orders/checks/wires
• Ensure all invoices are directly sent to AP first (not department managers)
• Report any concerns/violations of policies on a daily (more frequent, if necessary) basis to Accounting Manager
• Transmit invoices to Accounting Manager for review in a timely manner
• Review coding of invoices prior to Accounting manager review
• Provide invoice batches throughout the week for processing
• Maintain all AP filing records, invoices and reports
• File paid invoices on a daily basis
• Create vendor files
• Keep 2 years of AP file history at all times
• Archive historic documents [work with facilities department]
• Investigate and resolve vendor charge backs/fees
• Perform monthly reconciliations of AP reports to Great Plains GL system
• Manage unbilled accounts payable reconciliation on a monthly basis[accounting accruals]
• Create reconciliation vendor credit and debit memos as called for on ocassion
• May process check runs and process emergency checks on an as needed basis
• Respond to and resolve vendor inquiries
• Collect and maintain tax information for the vendor database
• Assists with special projects and prepares reports as appropriate
• Executing an accurate and thorough 1099 filing with Federal and State authorities

Education:
• BA/BS undergraduate degree in Accounting, Finance or related field of study; and/or.
• Equivalent education or experience may be substituted for any of the above

Position Requirements:
• Minimum of 2 years of accounting/accounts payable experience
• Must possess basic proficiency to perform accounting functions
• Basic understanding of payables and general ledger systems
• Familiarity with computerized payable
• Basic to intermediate level skills in MS Outlook, Word and Excel. • Ability to input and compile accounting information that is free of error
• Must be able to assume initiative and work independently with minimal direction
• Ability to coordinate activities and efforts within a “team oriented” environment
• Strong attention to detail and organization; able to focus on multiple tasks simultaneously
• Good time management and prioritizing skills; ability to meet assigned project/task(s) deadlines
• Exhibits a “results oriented” approach to tasks, assignments and responsibilities
• Good verbal & written communication skills (both internal & external vendors)
• Ability to handle confidential information
• Ability to work required hours and additional time as may be necessary to meet reporting requirements
• Adaptability / flexibility / willing to change & adjust with business conditions
• Team player, Multi-tasker
• Works with a sense of urgency
• Works with the ability to be audited at any time

What is LRN? www.lrn.com
Founded in 1994, LRN is the premier provider of governance, compliance and ethical awareness and education solutions for Fortune 500 companies including, Dow Chemical, DuPont, Johnson & Johnson, Pfizer, Computer Associates & Viacom. LRN is a profitable, privately held company headquartered in Los Angeles, California.

Statement of Policy and Program of Affirmative Action - Equal Employment Program:
LRN insures the promotion of equal opportunity for all persons employed or seeking employment, without regard to race, color, creed, national origin, sex, age or handicap.--N/A