Administrative Assistant III - Alpharetta, GA

Administrative Assistant

Reports to VP of Engineer (Video Gaming)

 

SUMMARY

An organized, dependable team player with a high work ethic to relieve Software Development Department of general clerical duties.

 ESSENTIAL DUTIES AND RESPONSIBILITIES

 

· Documents key business processes for department and team.  Required to nurture relationships with key individuals in other areas of the company, such as accounting, purchasing, accounts payable, building maintenance, etc.

 

· Implements ways to improve the general organization of the office space. Manages the maintenance of immediate work area, requests for maintenance and equipment purchases as needed.

 

· Organizes and prepares PowerPoint presentations.

 

· Prioritizes correspondence, email, publications and directives, and assembles and summarizes information as required.  Takes action or refers those that are important to the manager, officers, and/or group professionals.

 

· Develops and maintains positive contacts with internal/external customers and suppliers, to give/exchange information, handle confidential inquiries, and expedite flow of work through manager's office.  Receives invoices from suppliers, verifies accuracy, applies expense/project codes required for accounting systems, gets required authorized signatures and delivers to accounts payable.

 

· Organizes conferences, meetings and videoconferences. Arranges for catering: breakfasts, lunches and/or dinners as necessary. Arranges travel schedules and reservations for department and guests. Greets and escorts guests to appropriate person.

 

· Prepares various weekly and/or monthly reports, ensures employees time reports are done properly and on time and processes travel expense paperwork for department director.

 

· Other duties as assigned.

 

POSITION REQUIREMENTS/SKILLS AND ABILITIES:

· 3-5 years of administrative assistant experience.

· Experience in software development environment a plus.

· Proficient with Microsoft Word and PowerPoint.

  Advanced Excel capabilities.

· Organized and detail oriented, must possess the ability to prioritize tasks

· Ability to interact well with all levels of people

· Excellent communication skills

· Able to work in a fast-paced environment

· Ability to work with confidential information

· Ability to multi-task