Administrative Assistant, Part-Time (30 hours)

Scheduling/Marketing Coordinator

 

Growing 25-person Alpharetta professional company needs 30-hour/week Scheduling/Marketing Coordinator. We are celebrating our 22nd year in business, and growing at a 20% rate this year. Many employees have long tenure with us. We have developed a close-knit team environment that is very pleasant to be a part of.

 

Hours: This position will be five days a week, 10:30 am to 5 pm. Occasionally a few more hours when needed for projects or when others are away from the office. The applicant must be available all year long, including summers. All work is done in our office.

 

Job Description: This position comprises two distinct duties: Scheduling Assistant and Marketing Coordinator. Marketing duties will include utilizing creative skills to assure that client marketing packages are aesthetically assembled and well-presented; keeping track of Marketing Dept. inventories and placing orders when needed; some phone calls to clients (no cold-calling); entering new clients into database and maintaining accurate data; keeping the Marketing areas well-organized; meeting with Marketing Director and Graphic Designer to plan marketing campaigns.

 

Scheduling duties include calling clients to confirm the next day’s assignments, entering scheduling data into the software, answering emails pertaining to scheduling changes.

 

Skills: Must possess at least average computer/software skills; position utilizes Microsoft Word and several proprietary software programs that are easy to learn if you have general computer experience. Strong Detail Orientation a MUST! Requires the ability to listen to people giving detailed scheduling information and get that all down on paper without error, then input into software without error. Above average speed and precision are absolutely essential. We administer a test at the interview to assess these abilities, so if you are not exceptional in this category, this position is probably not a good fit for you.

 

Additionally, good English speaking skills are absolutely required, since much time will be spent on the phone with clients and vendors. Candidates with Customer Service, Administrative, Clerical, or Front Desk experience would be well-suited.

 

For the Marketing Coordinator position, the successful candidate will possess a well-developed sense of the aesthetic; ability to recognize and choose coordinating colors and add creative “special touches" to some of our outgoing materials; an ability to plan small events, including working with caterers.

 

Location: We are on Old Milton Parkway, about 2 miles EAST of 400. Because of the high-traffic conditions around this area we are only interested in individuals living within 10 miles of this location.

 

Pay: Initially $13 - $14/hour, depending on experience and testing. Much room for growth within the company.

 

Experience: Life experience more important to us than specific experience in this environment, however, at least average computer skills and above-average English speaking and spelling skills are necessary.