Administrative Assistant (minimum of 2 years exp)

Fast growing company on the South Shore seeking a highly professional, organized self-starter to fill the role of Administrative Assistant to help support our C level and VP level executives in various departments.  As an Administrative Assistant you will provide administrative support by ensuring that all administrative aspects of the department(s) are handled in a timely, professional and confidential manner.

 

Responsibilities:

 

Update organizational charts quarterly

Assist with quarterly performance reviews of senior management team (writing and tracking goal results)

Meeting minutes for Weekly Operations Meetings and daily meetings

Update HR change tracker weekly and monthly

Weekly Company meeting preparation (1/2 day Friday working with VPs for timely delivery of new hires, promotions, results to weekly goals, employees of the week/month),

At times will need to organize travel, schedule complex meetings

 

Requires staying until 6PM on Fridays, sometimes 7PM

 

Position must work until 6PM on Friday’s – sometimes later.  At various times throughout the month OT is required.

Skills:

· 2+ years of Administrative Assistant experience supporting C-level and VP level staff

· Associate’s Degree or Certification

· Extreme Professionalism

· Proficiency in MS Office applications specifically Word, Excel, Outlook.

· High level of confidentiality when working on assigned projects

· Ability to utilize office equipment such as fax machines and photocopiers

· Fast keyboarding

· Good verbal and written communication

· Ability to multi-task and work in a fast paced environment

· Work independently and take initiative when needed