Audit Support Associate - Client Site - 00J8J

The overall goal of the Audit Support Associate (ASA) role is to support audit engagement client service team members in their performance of audit activities. This role will improve the level of service provided while minimizing the time audit client serving personnel will need to spend on non-technical audit activities. The expectation is the ASA will perform activities related to audit engagement project management, organization and logistical tasks and audit procedures which are non-technical in nature. These functions will allow other audit engagement team members to concentrate on the accounting/auditing services provided to the client. Responsibilities Assist engagement teams with the development and distribution of certain audit planning information, including the collation and distribution of Global Audit Instructions and related reporting activities. Coordinate the submission and receipt of key audit documentation by audit teams worldwide in accordance with instructions and deadlines. Assist engagement teams with monitoring and communication of the budget, billing schedules and work in process. Analyze and monitor costs against budget, and assist teams with a resource plan for engagement. Assist engagement teams with risk management processes such as the client pre-approval independence and continuance processes, and other regulatory requirements as appropriate. Maintain and update global engagement team databases and contact lists as appropriate. Collate relevant client information from publicly available databases and communicate to team as appropriate. Perform certain audit procedures that are non-technical in nature. Develop strong networks with other Ernst & Young offices, other service lines, and the client. Enhance communication and client service by acting as a point of contact for all activities including day-to-day coordination of client teams, their activities and service delivery. Prepare and distribute materials for client and team meetings, distribute minutes and follow up on agreed upon actions. Capture, distribute and share knowledge and relevant information through agreed upon channels to all key stakeholders. Identify, review and submit knowledge to appropriate firm and team databases. Liaise with account teams and resource management teams to schedule staff (including those from other service lines), and take responsibility to resolve resource issues. Help coordinate certain risk management processes and related documentation such as engagement letters, client continuance, independence, pre-approval and other regulatory requirements as appropriate. Be proactive in reducing the amount of time spent by other team members on engagement administration and coordination. Assist the engagement team with development, monitoring and communication of the budget, billing schedules, and Work in Progress (WIP) management. Analyze and monitor WIPs, summarize costs against budget and highlight overruns. Manage the distribution of Assessment of Service Quality (ASQ) surveys, and ensure actions are communicated to the team. Record and monitor sales opportunities, key client relationships and account plan. Be proactive in raising the profile of the ASA role. Attend and contribute to peer group meetings to share best practices, assist in integration of the ASA's as needed. Ensure all periodic performance review forms for engagement team members are completed on a timely basis. Assist in establishing, maintaining and communications engagement calendar of events. Provide ongoing support to new members of the engagement team through communication, regular meetings and induction packs. The individual will make decisions related to the execution of their responsibilities as indicated under the essential functions of the job. Receives direct supervision and review of work generally occurs at frequent intervals. Responsible for oversight of administrative activities performed by any Enterprise Support Services personnel assigned to the engagement. As the job involves preparing materials for the client team, long hours are often required during key points of the year such as at the client year end or quarters. This individual will need to be working on site with the team as appropriate.To qualify, candidates must have:a bachelors degree is required; a business degree is preferred approximately 3-5 years of relevant work experience demonstrated the ability to plan, manage and prioritize work on an accurate and timely basis strong organizational skills and attention to detail excellent written, verbal, oral and presentation skills ability to manage multiple priorities simultaneously strong analytical/numerical skills ability to meet tight deadlines and ensure work is of consistently high quality excellent people skills; able to work effectively within a team strong computer skills; aware of the firm's systems/processes and toolsVA-Richmond