Bilingual Secretary

Job Purpose:

Enhances executive's effectiveness by providing information management support; representing the executive to others.

Duties:

* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

* Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

* Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

* Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

* Maintain customer confidence and protect operations by keeping information confidential.

* Assists Executive with matters such as Personal Requests and Expense Reimbursemnt Requests.

* Prepares reports by collecting and analyzing information.

* Secures information by completing data base backups.

* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

* Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

* Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

MUST be fluent in both Japanese and English, Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication